Associate, Office Coordinator

Core Spaces Office Coordinator Position

Core Spaces (Core) is more than a real estate company, it's a people company. Where building relationships is just as important as building properties. From researchers and architects to designers and operators, Core is made up of risk takers and dreamers who are on a mission to invent the future of living. Our six cultural values guide us every day and we strive to live them in everything we do: PUSH (Invent Better Places to Live), GRIT (We Got This), LIFT (Help Each Other Win), SHINE (Bring Your Full Self), UPHOLD (Never Break Trust), GROW (Always Get Better). Everything Core does stems from this culture of collaboration and innovation, and the drive to constantly improve the resident experience. This unique approach has led to creating spaces and services that are redefining the way people live.

Founded in 2010, Core is a vertically integrated real estate investment manager focused on acquiring, developing and managing across the student housing and build-to-rent ("BTR") sectors. Its residential communities feature world-class amenities, progressive design, and hospitality-driven service. Core's student housing portfolio includes over 74,440 beds currently owned or managed, with a pipeline of over 53,860 beds in various stages of development. Core's BTR division has over 3,000 homes under development, now leasing or in its pipeline in high-growth metros nationwide.

The Office Coordinator plays a key role in supporting the effective operation of the office by owning and coordinating day-to-day workplace operations and office services. This role partners cross-functionally with internal teams and external vendors to ensure the office environment is efficient, well-managed, and aligned with company standards. The ideal candidate exercises sound judgment proactively identifies opportunities for improvement and independently manages multiple priorities that support business operations and office culture.

This is a salaried, exempt position, with work hours aligned to business needs.

What You Will Do

Own & Coordinate Office Operations

• Serve as the primary point of coordination for day-to-day office operations, ensuring a professional, organized, and well-maintained physical office environment for employees and visitors.
• Establish and maintain standards for conference room readiness and overall office presentation, coordinating with internal teams and external vendors to ensure consistent execution.
• Plan and coordinate logistics for internal meetings and office-based events, including scheduling, space setup, vendor coordination, and execution oversight, in partnership with various departments as applicable.

Manage Workplace Services & Vendors

• Own office supply and workplace services programs, including inventory planning, stocking, ordering cadence, vendor coordination, and issue resolution.
• Manage relationships with office-related vendors (e.g., supplies, catering, shipping, facilities support), ensuring service quality, cost effectiveness, and alignment with company standards.
• Oversee shipping and mail operations, including coordination of courier services and inbound/outbound logistics.
• Partner cross-functionally with IT and other internal teams to coordinate office equipment needs (e.g., printers, supplies, basic service support).

Exercise Independent Judgment & Process Improvement

• Independently prioritize office-related operational needs and make day-to-day decisions to maintain continuity and efficiency.
• Identify inefficiencies or gaps in office operations and recommend improvements or process enhancements to leadership.
• Support sustainability and recycling initiatives through planning, coordination, and ongoing program oversight.
• Provide notary public services as needed, ensuring compliance with applicable requirements (certification supported by Core).

Program, Event & Asset Coordination

• Plan and coordinate office-related internal and external events, including vendor selection, logistics planning, and post-event follow-up, within established guidelines and budgets.
• Manage corporate gifting and swag programs from an operational and inventory standpoint, including ordering, inventory oversight, vendor coordination, and distribution logistics.

Additional Responsibilities

• Handle select off-site coordination needs related to office operations (e.g., shipping or vendor-related errands, as required).
• Occasional travel may be required.
• Perform other duties and responsibilities as assigned by management.
• Must be able to complete all physical requirements of the role, including occasional lifting of up to 40 lbs, with or without reasonable accommodation.

Ideally, You'll Have

• High school diploma or equivalent required
• 2+ years of experience in office operations, workplace coordination, or administrative support
• Notary public certification or willingness to obtain certification
• Strong organizational skills with the ability to manage multiple priorities independently
• Excellent verbal and written communication skills
• Ability to exercise discretion and handle sensitive information with confidentiality

You'll crush it if you have experience with

• Coordinating vendors, services, or office operations programs
• Managing logistics for events, meetings, or workplace initiatives
• Identifying process improvements and proactively solving operational challenges
• Working independently in a fast-paced, evolving environment
• Microsoft Office Suite or Google Workspace tools

Organizational Structure

Reports to: Manager, Office Administration

Direct Reports: N/A

Disclaimer

Please note that job responsibilities, reporting lines, and duties outlined in this job description are subject to change to meet the evolving needs of the organization.

As an Equal Opportunity Employer, Core Spaces celebrates diversity and is committed to creating an equitable and inclusive environment, which creates a sense of belonging for all employees. We do not discriminate and believe every individual should be proud of who they are and the community they represent.

Pay Range

USD $55,000.00 - USD $60,000.00 /Yr.

Additional Compensation

Employees may be eligible for discretionary bonuses, typically up to 10% of base salary annually, depending on individual and organizational performance.

Compensation Disclosure

The compensation range listed reflects the base salary or hourly rate that we reasonably and in good faith expect to offer for this role at the time of posting. Actual compensation may vary based on factors such as education, experience, skills, certifications, seniority, geographic location, and business needs.

This role may be eligible for additional forms of compensation, including bonuses, commissions, stipends, or non-cash incentives, depending on position and performance. Benefits may include health insurance, retirement plans, paid time off, and other role-based offerings, subject to eligibility requirements.

All compensation components are subject to change based on business needs or market conditions.