ACCOUNTANT I

Accountant I - 64004815

This is an independent accounting position in the Accounts Payable Section. This position is responsible for analyzing and auditing all invoices for accuracy, making sure the amounts, vendor ID's, object codes, EO's, and OCA's and accurate, making the necessary corrections requesting a transaction 58 in FLAIR, if needed, as well as setting up for payment processing. This process is done through the state accounting systems, MyFloridaMarketPlace (MFMP), WORKS (Purchasing Card), and Cherwell. The position is required to review encumbrance reports to ensure there are no high-risk encumbrances, making sure invoices and vouchers are being processed in a timely manner with Department of Financial Services. The position is required to research and update all assigned vendors for any coding corrections on spreadsheets, supporting documents, certification statements, etc. Audits and process invoices through MyFloridaMarketPlace (MFMP), WORKS Purchasing Card and AXIOM to make sure we are incompliance with FS Section 215.422. Responsible for monitoring any invoices that are encumbered to be paid through MFMP by checking to see if all approvals, certification statements are added and invoice reconciliations are approved, so headquarters can process payment. Responsible for Processing invoices in AXIOM that are not encumbered items. Responsible for motoring, auditing, and processing invoices that are charged on the State Credit card in WORKS daily. Process Purchasing Card approvals from level 1 to level 2, making sure the organization code, expansion option code, object code and vendor identification number is entered correctly on the PCard screen. Charges are then signed off by the cardholder, approver, and the accountant. Assist employees with travel in STMS (State Travel Management System) when needed. Coordinate and tracks the mailing of vendor warrants that are requested back from headquarters so they can be mailed to vendors with supporting documentation according to standards established in Chapter 3A - 24 of the Florida Administrative Code and maintains a confirming file on an Excel spreadsheet. Maintains contact with the Comptroller's office to assure that all vouchers are processed, all warrants received, and any payment changes (lowered or deleted vouchers) are appropriately handled. Process Warrant cancellations when required, assuring follow-up activity is performed appropriately. Performs other duties as assigned by the Accounts Payable Supervisor/or Management such as attending meetings for information or trainings, preparing reports such as weekly status reports, special projects, maintaining the filing system, and assisting coworkers when needed. Performs all other duties as required.

Required Knowledge, Skills, and Abilities: Ability to listen to what other people are saying and ask questions as appropriate. Ability to find information and identify essential information, Ability to evaluate the likely success of an idea in relation to the demands of the situation Ability to motivate, develop, and direct people as they work, identifying the best people for the job. Ability to weigh the relative costs and benefits of potential action. Ability to implement critical thinking to a situation and develop the best solution. Ability to understand written sentences and paragraphs in work related documents. Knowledge of General Accepted Accounting Principles. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Knowledge of methods of compiling, organizing, and analyzing data for the purpose of monitoring and evaluating. Communicates positively, clearly, and concisely with supervisors, team members, and external customers in all interactions. Public Health Competency Domains applicable are: Analytical I Assessment skills, policy development I program planning skills, communication skills, cultural competency skills, financial planning I management skills, leadership and systems thinking skills.

Qualifications: Minimum: Three or more years of experience working in an accounts payable section for an organizational unit. Three or more years of experience working with vendors to resolve issues. Three or more years of experience working with accounting systems and generating reports. Three or more years of experience using Microsoft suite including (Excel, Word, PowerPoint and Outlook. One or more years of experience working in a clerical position.

Where You Will Work: Florida Department of Health in Duval County 921 N. Davis Street, Bldg. B Jacksonville, Florida 32209