Project Administrative Assistant

Job Description If you are looking to work for a dynamic and growing company performing engineering services for world leaders in the technology and industrial sectors, Corbin Consulting is the place for you. Challenge yourself and have fun working with a team of top performers who have earned a reputation for excellence among their clients and peers. Work for an employee‑owned company that values its people and allows you to shape your future as you help the company continue its relentless growth. Department Administrative Location Tempe, Arizona Summary We are seeking a full‑time Project Administrative Assistant who will report to the Tempe, AZ office and work with a competent multidisciplinary team of peers with a wide range of experience levels. This is an exciting opportunity to get in on the ground floor of a new office serving industry leaders. Key Responsibilities Support the office staff with daily operations and general staff needs, including handling and coordinating staff travel, ordering office supplies, shipping and receiving documents and parcels, and coordinating staff catering. Support the accounting department in coordinating weekly staff timesheet submission and generating and formatting Excel project budget reports for management review. Support project managers, engineers, architects, and technical staff and provide project facilitation and coordination. Prepare meeting minutes for various projects and distribute them to internal and external project team members. Draft and proofread a wide variety of project reports, letters, correspondences, proposals, and other marketing materials based on rough drafts, verbal instruction, or independently composed content. Maintain and update Excel‑based project schedules and funding spreadsheets, coordinating with engineering team members, accounting, owners, and contractors to receive and distribute information and updates. Take initiative by using professional judgment to independently problem‑solve and ensure matters requiring attention are handled appropriately and expediently. Monitor accuracy of own work, recognize and correct errors, maintain accurate records, and ensure project activities are performed according to expected timelines and high‑quality standards. Assume ownership of given tasks and duties and their corresponding deadlines, including overall quality, and reach out to team members when roadblocks and other issues arise. Perform other related duties as assigned. Skills, Knowledge and Expertise Excellent communication skills and team player. Possess basic internet fundamentals: perform efficient internet searches. Proficiency in MS Word, Excel, PowerPoint, Outlook, and Bluebeam. Involvement in project activities at any phase in a project’s life cycle. Highly organized with a keen eye for detail. Capable of managing multiple responsibilities and prioritizing needs. Ability to learn quickly and grasp new concepts. Dedication and commitment, including punctuality and the willingness to do what it takes to get the job done. Excellent technical writing ability. Interest in professional growth. Education and Experience H.S. Diploma with 2–3 years of experience in the field or in a related area, or an associate degree with 1–2 years of experience in the field or a related area is preferred. Benefits Flexible work hours. Comprehensive medical, prescription, dental, and vision plans. 401(k) plan with company matching. Employee Stock Ownership Plan (ESOP) offering benefits of company ownership. Three weeks of Personal Time Off (PTO). Eight paid holidays per year. Up to $3,000 per year in tuition reimbursement for coursework relevant to your position. Employer‑paid Life Insurance and Long‑Term Disability protection. Opportunities to learn engineering outside of work, such as lunchtime seminars with industry experts and professional development hour compensation. Equal Employment Opportunity We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability status, protected status, or any other characteristic protected by law. #J-18808-Ljbffr