Administrative Assistant - Grade 4 - Full Year

Position Type:
Secretarial/Clerical/Administrative Assistant - Grade 4

Date Posted:
6/9/2026

Location:
Westside Middle School Academy
Danbury Public Schools is a diverse community located in western Connecticut and serves more than 12,500 students throughout the City of Danbury. We are committed to cultivating equity and excellence for all students, closing opportunity gaps, and preparing students for post-secondary success. The mission of Danbury Public Schools, in partnership with families and the community, is to provide transformational learning experiences designed to nurture thoughtful and prepared graduates. We have set ambitious and rigorous goals to ensure our students graduate prepared to transform our world, and we are always seeking individuals who are committed to our mission and the success of our students. Our schools include 13 unique elementary schools, including an interdistrict magnet school for International Studies; three middle schools, including an intradistrict magnet school focused on STEM and World Studies; and our flagship Danbury Career Academies, which are transforming how we deliver education to students with a wide range of interests through faculty and staff who bring both real-world and academic experience. Danbury Public Schools recruits and supports dedicated professionals who are passionate about serving students and committed to advancing all learners to their highest potential.

POSITION SUMMARY

The Administrative Assistant provides comprehensive administrative, clerical, and operational support to the Principal and main office of a middle school. This position serves as a key point of contact for students, families, staff, and visitors and is responsible for supporting daily school operations, coordinating substitute coverage, monitoring staff attendance, maintaining records, and assisting with a variety of school-based administrative functions.

The successful candidate will demonstrate strong organizational, communication, customer service, and problem-solving skills while maintaining confidentiality and professionalism in a fast-paced school environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides administrative and clerical support to the Principal and school leadership team.
• Serves as a primary point of contact for students, parents/guardians, staff, and visitors.
• Coordinates daily substitute coverage for certified and non-certified staff utilizing district attendance and absence management systems.
• Monitors employee attendance and assists with attendance reporting and recordkeeping.
• Maintains accurate staff and student records in accordance with district procedures and confidentiality requirements.
• Assists with student attendance processes, including data entry, record maintenance, and communication with families as needed.
• Prepares correspondence, reports, presentations, meeting agendas, and other documents.
• Schedules meetings, appointments, conferences, and events for school administration.
• Maintains office filing systems, records, and confidential documents.
• Processes purchase orders, requisitions, invoices, and other financial documentation in accordance with district procedures.
• Assists with onboarding and personnel-related processes for new and existing staff.
• Supports school communications through phone, email, and other district communication platforms.
• Utilizes district software systems, including but not limited to Frontline, PowerSchool, Google Workspace, Microsoft Office, and other district-approved applications.
• Assists with emergency procedures, student dismissals, and other operational needs of the school.
• Supports school-wide activities, events, testing administration, and special projects as assigned.
• Performs other related duties as assigned by the Principal.

QUALIFICATIONS

Required:

• High school diploma or equivalent.
• Minimum of four (4) years of progressively responsible administrative or secretarial experience.
• Proficiency in Microsoft Office Suite, Google Workspace, and database management systems.
• Demonstrated ability to learn and effectively utilize district technology platforms.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred:

• Associate's or Bachelor's degree.
• Previous experience in a public school or educational setting.
• Experience with Frontline Absence Management, PowerSchool, Tyler ERP, or comparable school management systems.
• Bilingual candidates are encouraged to apply.

TERMS OF EMPLOYMENT

• Grade 4 - UPSEU Bargaining Unit
• Full-Time, 12-Month Position (52 Weeks)
• Salary and benefits in accordance with the current UPSEU Collective Bargaining Agreement.

APPLICATION PROCEDURE

Interested candidates must apply online through the Danbury Public Schools employment portal.

Danbury Public Schools is an Equal Opportunity Employer and encourages all qualified candidates to apply.