University at Albany, SUNY - Professional Development Program - Administrative Assistant II

Professional Development Program (PDP) The Professional Development Program (PDP) of the University at Albany’s Rockefeller College seeks a service‑minded individual who is committed to performing high‑quality work to fill an Administrative Assistant II position within PDP’s Early Childhood Education and Training Program in Albany, NY. Description of Duties The Administrative Assistant II assists with day‑to‑day functions related to workforce training programs. This position provides administrative support to trainers including recording events in the learning management system, processing supply and print orders, coordinating travel arrangements and reimbursements, communicating with program training participants; answering phones and responding to inquiries; file management and other duties as assigned to fulfill contractual obligations. Job responsibilities include, but are not limited to the following: Enter and process class offerings in the learning management system; maintain registrations and attendance data and assist with project reporting. Arrange travel and process reimbursements for staff and program training participants. Obtain quotes and process purchase requisitions for supplies, equipment, venues, print orders, and other project related needs. Assist with preparation of training materials; facilitate material distribution including shipping to training sites and other locations as needed. Answer phones, respond to inquiries, and assist training participants. Other duties as assigned to meet project deliverables. Minimum Qualifications High school diploma and four years of office experience, two of which must be general administrative support experience in an office setting, OR an Associate’s degree or higher from a college or university accredited by a USDOE, or an internationally recognized accrediting organization, and two years of general administrative support experience in an office setting. Experience providing customer service. Bilingual – English/Spanish (applicants must address in their application materials their professional English/Spanish language proficiency). Excellent communication skills (interpersonal, written, and verbal). Strong organizational skills. Experience with Microsoft Office (Outlook, Word, PowerPoint, Access, Excel, and SharePoint) and the ability to format documents of a complex nature. Ability to manage, prioritize and complete numerous tasks within established deadlines, with strong attention to detail. Ability to work independently and also as part of a team. Ability to sit for several hours and lift/carry up to 20 lbs. Ability to occasionally travel on project business to NYS locations, including those not served by public transportation. Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community. Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging, relative to their role. Preferred Qualifications Experience processing supply orders and purchase requisitions. Experience making travel arrangements and processing reimbursement requests. Special Notes Employment is with The Research Foundation for The State University of New York, a private, nonprofit, educational corporation that administers sponsored program activity for the University at Albany. Salary is expected to be $40,000 – $42,168 (annual). Persons interested in the above position should submit a resume, cover letter, and contact information for three work‑related references. Those selected for an interview will be asked to complete an English/Spanish language proficiency assignment. Review of applications will begin immediately. This position will be open until it is filled. This position is not eligible for visa sponsorship. The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant’s race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law. The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long‑term disability insurance. The University at Albany offers a variety of performing arts, world‑class libraries, and competitive sporting events. #J-18808-Ljbffr Association of Public and Land-grant Universities (APLU)