Deal Flow Coordinator

All open positions Careers at AcquiMatch Deal Flow Coordinator Remote (US Central Time hours) | Contract, full-time Your mission You thrive on momentum. You hate when things stall. You're a follow-up machine, a details hawk, and a master of getting things done. You don't just keep the wheels turning, you keep the deals moving. As Deal Flow Coordinator at AcquiMatch, you'll be the operational heartbeat of our pipeline. You'll own deal communications end-to-end, make sure no deal slips through the cracks, and partner with brokers to keep information flowing. You'll work closely with analysts, client coordinators, advisors, and deal sourcing partners to make sure nothing is lost, late, or left behind. This isn't a role for aspiring investment bankers or finance analysts. It's for someone who lives for action and organization, who gets a rush from crossing things off the list, and who can diplomatically chase down unresponsive brokers while juggling multiple moving parts with grace and precision. If you love high-stakes coordination, care about getting the details right, and are ready to be the reason our deals keep moving, this is your role. What you'll be doing Pipeline movement and coordination Send and track NDAs, RFIs, CIMs, and other key documents across all active deals Manage communication with brokers, sellers, and other external parties to gather the materials and information that keep deals moving forward Follow up, again and again if needed, with clear, professional, and firm outreach across email, calls, and messages Schedule and confirm meetings between sellers or brokers and our internal vetting or advisory team Deal process administration Maintain precise tracking of deal statuses and next steps Make sure all required documents and information are logged, filed, and accessible to the right team members Surface red flags, delays, or issues to the right internal team members and propose solutions proactively Cross-team collaboration Work closely with the Analysts and Client Advisors to make sure deal handoffs are seamless Partner with internal stakeholders to prioritize pipeline items and adjust focus based on client needs and team capacity Support the team by keeping the information needed for analysis and write-ups flowing on time Your experience and skills Tech-forward with strong skills in our core stack: HubSpot CRM, Google Workspace, Slack, and AI tools. Comfortable learning new platforms quickly High agency. You spot issues, anticipate needs, and take initiative to solve them without being asked Exceptionally organized with high attention to detail. You catch what others miss Able to manage multiple tasks, priorities, and people without dropping balls Familiarity with small business M&A, ETA, or investment environments is a bonus 2+ years in a coordination-heavy role (executive assistant, project manager, operations coordinator, or similar), ideally with exposure to deal flow, sales operations, or pipeline management Experience juggling communications across multiple parties, timelines, and formats Strong systems skills: Google Workspace, CRM (HubSpot), Slack, Airtable, and/or similar tools Fast typing, fast thinking, and a calm presence under pressure Excellent communicator Comfort with a high-responsibility, high-visibility support role inside a small, scaling team Can work with AI You'll love this role if you are Proactive with high agency. You don't touch-and-throw. You see a deal stuck in the wrong stage and take initiative to get it moving. You spot what's falling behind and chase it down before it's a crisis Relentlessly organized. You thrive on to-do lists, structured systems, and tidy follow-up loops An exceptional communicator: clear, kind, and persistent across phone, email, and chat Emotionally intelligent, able to navigate broker pushback, seller uncertainty, and fast-moving deals with maturity and nuance Self-motivated. No babysitting required. You spot what's falling behind and chase it down before it becomes a problem Detail-obsessed. Typos, duplicate entries, missing attachments? Not on your watch Energized by admin and coordination. Seriously, you love this stuff Tools you'll use HubSpot (CRM) Google Workspace (Docs, Sheets, Drive) Slack and Zoom Claude Meet AcquiMatch AcquiMatch is an acquisition matchmaking firm for people buying a business. We are not brokers. We work for the buyer. We find and vet the deals, match them to the right person, and stay with that person through the offer, the financing and the close. Our founder went through the search herself. The team has done it alongside our clients ever since. Our values No Tolerance for Average. We always strive to outperform ourselves. Business is a Love Language. We live and breathe business and take every chance to learn. Relentless Results. We hate stagnation. We chase outcomes and turn initiative into action. Leave 'Em Better Than We Found 'Em. Every interaction matters. Relationships are the foundation of our business. Fuel Beyond Work. Committed, but never at the cost of our well-being. Health, relationships and personal growth come first. Own It, Ace It. We stand behind our work and actions. Accountability is our identity. Spark Joy in the Journey. We love what we do and celebrate wins, big and small. #J-18808-Ljbffr AcquiMatch