HR Specialist

HR Specialist - Payroll

Compensation: $34 - $40 per hour

Nexus HR is looking for an experienced HR professional to function as the Generalist & Payroll Administrator of an HR company based in Sacramento, CA.

The HR Generalist with a special focus on Payroll is responsible for guiding new employees through the onboarding process, ensuring a seamless transition into the organization. This role involves coordinating all aspects of onboarding, from pre-employment paperwork to orientation and initial training.

Duties and Responsibilities:

• Payroll Administration:

• Processing bi-weekly, semi-monthly, monthly, and off-cycle payrolls.

• Calculating and processing employee compensation, deductions, bonuses, and expenses.

• Reconciling payroll data to general ledger accounts.

• Managing employee time tracking and attendance systems.

• Maintaining accurate payroll records and ensuring compliance with federal, state, and local payroll laws.

• Managing 401(k) and other benefit plan deductions and funding.

• Serve as a payroll subject matter expert and provide training and support to employees as needed. 

• Preparing and processing 940 and 941 tax forms

• Onboarding Process Management:

• Coordinate and execute the full onboarding process for new employees, including offer letters, initiating background checks, preparation of welcome materials, necessary paperwork, and initial scheduling.

• Conduct new hire orientations, ensuring that employees understand the policies and procedures.

• Work with IT and supervisors' facilities teams to ensure all necessary equipment and access are provided on the employee's first day.

• Pre-Employment Activities:

• Ensure that all pre-employment documentation is completed, including background checks, drug tests, and verification of employment eligibility.

• Coordinate and manage new hire paperwork such as contracts, tax forms, and benefits enrollment.

• Training & Development:

• Organize initial training sessions and ensure new employees know essential systems and processes.

• Collaborate with department heads to develop role-specific training programs.

• Monitor new hires' progress during onboarding and provide support as needed.

• Employee Engagement & Integration:

• Develop and implement engagement activities that help new employees feel welcome and integrated into the team.

• Serve as the primary point of contact for new hires during their initial weeks to address any questions or concerns.

• Gather feedback from new hires about their onboarding experience and work to improve the process continuously.

• Compliance & Documentation:

• Ensure compliance with all legal and regulatory requirements related to the onboarding process, including I-9 verification and employment law adherence.

• Maintain accurate and up-to-date records for all new hires.

• Assist with audits and ensure all onboarding documentation meets internal and external standards.

• Ensuring compliance with employment laws and regulations, and recommending best practices for HR policies and procedures.

• Maintaining confidential employee records and HR information systems (HRIS).

• Ensuring compliance with employment laws and regulations, and recommending best practices for HR policies and procedures.

• Cross-Department Collaboration:

• Work closely with HR colleagues and department managers to ensure a consistent and positive onboarding experience across the organization.

• Communicate regularly with hiring managers to inform them of new hires' progress and any concerns.

• Responding to employee inquiries regarding HR policies, benefits, and payroll. 

• Assisting with employee relations matters, including addressing grievances, disciplinary actions, and promoting a positive workplace culture.

Qualifications :

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

• 2-4 years of HR experience focusing on onboarding or recruitment.l

• Strong organizational skills with attention to detail

• Excellent communication and interpersonal skills.

• Proficiency with HRIS (Human Resources Information Systems) and onboarding software.

• Proficiency with payroll management software (e.g., Paychex, QuickBooks, Prism, TimeCo)

• Ability to handle sensitive and confidential information with discretion

• Able to work in Sacramento, CA

Benefits:

• Dental

• Vision

• Medical

• 401k 

• Paid Leave