Secretary (OA)

Job Title

Secretary (OA)

Duties

Major duties and responsibilities include but are not limited to:

• Performs as the primary timekeeper for the Service, ensuring that requests for leave are submitted and approved in a timely manner.
• Makes arrangements for conferences, teleconferences and meetings including reservation of appropriate rooms, notification of participants, and preparation of agendas and minutes.
• Develops graphs, flow charts, formats, and layouts to be used in presentations and for records.
• Manages/adjusts to the day to day technical operation issues of the section and acts as the liaison between other services.
• Provides administrative support for programs.
• Reviews all incoming correspondence and reference material for content and intent; correspondence of a routine nature is independently responded to and prepared for signature without prior discussion.
• Provides Customer Service to our internal, External Customers, Veterans and their families.
• Maintains weekly and holiday schedule, including schedules for back-up coverage and weekend and holiday coverage.
• Maintains timekeeping records; including requests for authorized absence, jury duty, and travel for all employees in the Service.
• Establishes suspense dates and educates other staff in standards of record keeping.
• Advises, maintains, and monitors storage and retrieval of documents and data.
• Tracks & orders supplies.
• Serve as ADPAC.
• Provides administrative support for programs.

Work Schedule: Monday - Friday 7:30am - 4:00pm

Telework: Not Authorized

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (OA)/ PD078480

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized