Administrative Assistant

Office Assistant/Receptionist

We are seeking a reliable and organized Office Assistant/Receptionist to provide temporary, on-call support as needed during busy periods in a dynamic office environment. This role involves managing front desk operations, handling administrative tasks, and delivering excellent customer service. The ideal candidate will possess strong computer skills, office management experience, and the ability to multitask efficiently. Bilingual abilities are a plus to serve diverse client needs. This position offers an opportunity to contribute to smooth office operations while gaining valuable administrative experience.

Responsibilities

Greet visitors and clients professionally at the front desk

Manage multi-line phone systems and direct calls appropriately

Schedule appointments and maintain calendars using Google Workspace or Microsoft Office tools

Perform data entry, filing, and document proofreading with high accuracy

Handle correspondence via email and phone, ensuring proper phone etiquette

Assist with office management tasks such as organizing supplies and maintaining cleanliness

Support bookkeeping activities using QuickBooks or similar software

Provide customer support and respond to inquiries promptly and courteously

Manage administrative duties including typing, document preparation, and record keeping

Support personal assistants or medical/dental receptionists with clerical tasks as needed

Qualifications

Proven office or clerical experience with strong organizational skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications

Familiarity with QuickBooks and data entry processes

Excellent phone etiquette and customer service skills

Bilingual abilities preferred but not required

Strong computer literacy and typing skills for efficient task completion

Ability to handle multiple priorities in a fast-paced environment

Experience with calendar management, proofreading, filing, and office management is desirable

Previous experience as a receptionist, personal assistant, or medical/dental receptionist is a plus

Demonstrated time management skills with the ability to work independently on assigned tasks

In office hours from Monday Friday from 9 AM to 5 PM

As-needed support to fill in for the regular staff who need to take time off or need additional support in the office. This position is ideal for someone with a flexible schedule and is available to work.

Job Type: Temporary

Benefits

Flexible schedule

Health insurance

Work Location: In person