Faculty Affairs Coordinator

Job Purpose The Faculty Affairs Coordinator provides administrative leadership, coordination, and process oversight for faculty recruitment, appointments, reviews, evaluations, and other faculty affairs activities across the Academic Affairs division. Assists with a broad range of administrative, operational, and project-based activities. Responsibilities may evolve over time to meet departmental priorities and institutional needs. Minimum Requirements Bachelor's degree is required. Five years of experience in higher education setting is preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply. Required Knowledge, Skills and Abilities Experience in an academic setting, particularly accreditation, is highly preferred. Knowledge of applicable federal, state, and local policies, regulations, and procedures is preferred. Proficiency with the Microsoft Office suite and knowledge of the College's content management system is preferred. Job Duties Faculty Recruitment (30%) Oversee decentralized faculty recruitment, appointment, and renewal processes. Maintain recruitment guidelines, PeopleAdmin workflows and roles, SharePoint resources, forms, templates, and instructions for deans' offices. Track search requests, approvals, salary projections, position numbers, postings, interviews, and hiring proposals. Coordinate with Human Resources and Budgeting and Payroll Services on new hires and visiting faculty renewals. Maintain Banner coding and BDM indexing standards; train and support deans' office staff in record management. Respond to questions from chairs, deans, applicants, and references, and troubleshoot system access and faculty onboarding issues. Major Faculty Reviews and Annual Evaluations (20%) Maintain schedules, coding standards, annual review lists, outcomes, and BDM records for major faculty reviews. Build and archive Interfolio RPT sites for tenure, promotion, third-year, Senior Instructor, renewal, and post-tenure reviews; manage access and confidentiality. Provide administrative continuity for the Advisory Committee on Tenure, Promotion, and Third-Year Review and the Post-Tenure Review Committee. Prepare Provost review letters and coordinate information for President's letters. Guide deans' offices in documenting annual faculty evaluations and maintain related policies and calendars with the Associate Provost for Faculty Affairs. Administrative Oversight and Project Management (25%) Coordinate add-on academic leadership appointments and renewals, including processes, SharePoint resources, templates, BDM guidelines, training, and troubleshooting. Prepare annual appointment and renewal letters for 12-month academic leaders, including associate provosts and deans. Coordinate with Human Resources and Budgeting and Payroll Services to help ensure appropriate system access for new chairs and program directors. Process faculty and staff paperwork through the Office of the Provost, including additional pay, temporary hires and renewals, salary adjustments, internal dual employment, bonuses, and Foundation check requests. Provide scheduling, organizational, and meeting-preparation support to the Associate Provosts. Coordinate H-1B sponsorship communications among immigration counsel, beneficiaries, deans, chairs, and search committees. Coordinate new projects and special initiatives as needed by the Office of the Provost, including organizing timelines, resources, communications, and follow-up actions. Oversight of Key Faculty Processes (25%) Lead processes for annual faculty salary letters, including guidance for deans' offices, atypical letters, raise recommendations, and records management. Maintain current lists of school academic leaders, including deans, chairs, and undergraduate and graduate program directors. Issue salary letters for the Provost's direct reports and appointment letters for divisional leadership roles. Administer sabbatical processes, including templates, forms, Banner and BDM standards, data integrity, report collection, and eligibility coding. Coordinate permanent residency sponsorship records and communications with faculty, academic leaders, and immigration counsel. Oversee faculty separations, including non-renewals, resignations, retirements, and emeriti appointments. Provide administrative leadership for divisional faculty award processes and maintain the Faculty Affairs SharePoint site. Salary $60,000 - $65,000 (commensurate with education/experience which exceeds the minimum requirements). EEO Statement The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. #J-18808-Ljbffr College of Charleston