Proposals - Senior Marketing Coordinator

Join Clark Nexsen, a JMT Company, and become part of a dynamic, collaborative team dedicated to delivering exceptional service to our clients-while making a meaningful impact on our communities and the world through the projects we help bring to life.

Clark Nexsen, a JMT Company is seeking a Senior Marketing Coordinator to join our dynamic team of Marketing, Communications, and Business Development professionals. If you're a creative, strategic thinker with strong writing, editing, and visual communication skills - and a passion for storytelling in the A/E/C industry - we want to hear from you. In this role, you'll contribute to developing strategic approaches for marketing initiatives and content across our vertical and horizontal market sectors. This position requires strategic thinking, flexibility, creativity, excellent writing and editing skills, a well-developed graphic eye, and proactive approaches to planning. You must be able to shift priorities frequently while maintaining attention to detail and achieving high quality standards. The ideal Senior Marketing Coordinator can prioritize effectively, multi-task efficiently, and function collaboratively as part of a team under multiple deadlines. You'll need to manage your workload and time efficiently in our fast-paced environment while demonstrating an enthusiastic "can do" attitude.

You must submit writing samples in order to be considered for this position.

General responsibilities include but are not limited to the following:

• Strategic Planning & Pursuit Development:
  • Contribute to implementing business plans, capture strategies, and opportunity tracking.
  • Assist with pre-positioning for targeted project opportunities as directed by leadership.
  • Contribute to capture planning, proposal development, and market research.
  • Help maintain CRM database of opportunities, projects, clients, contacts, and campaigns.
• Proposal & Content Development:
  • Lead the creation of customized, visually polished proposals (including SF330s), qualifications packages, award submissions, and more.
  • Create and edit well-written and graphically sophisticated marketing materials including proposals (general and SF330 formats), statements of qualifications, award submittals, white papers, presentations, and marketing collateral.
  • Provide strategic input on messaging and competitive positioning to align with business development goals.
  • Review materials for strategy, compliance, and grammar.
  • Provide production, assembly, and delivery support of marketing materials.
  • Content Creation: Maintain and update resumes, project descriptions, and collateral by interviewing staff and ensuring technical accuracy.
• Collaboration:
  • Collaborate with marketing, communications, business development, and technical teams to develop market-specific content for web, email, social media, news, and blogs.
  • Create and maintain up-to-date project descriptions, personnel resumes, and more by interviewing staff, drafting content, collecting photography, and ensuring technical accuracy across all materials.
• Brand Ambassadorship:
  • Represent the marketing department internally and the firm externally through professional organizations and teaming partnerships.
  • Coordinate and participate in outreach activities including client events, industry tradeshows, conferences, and other public relations initiatives.
  • Order and track inventory of proposal supplies and promotional items.
• Mentorship
  • Provide training and support to junior team members.

Additional Knowledge, Skills, Abilities

• Ability to thrive in a fast-paced environment with competing priorities, effectively multi-task, and consistently meet or exceed deadlines
• Exceptional written, verbal, and visual communication skills with a professional demeanor
• Active participation and contribution as a team member in group settings
• Strong planning, organizational, and time management skills
• Problem solving abilities
• Demonstrated attention to detail and commitment to producing high-quality work
• Commitment to engaging positively with teams while maintaining the ability to work independently when needed

Education, Technology, and Experience

• Associates or bachelor's degree in marketing, Communications, English, Journalism, Creative Writing, Business, or a related field with 4-7 years of relevant experience preferred
• Without a degree, 5-10 years of relevant A/E/C experience required
• Certified Professional Services Marketer (CPSM) credentials may be given additional consideration
• To be considered for the Senior Marketing Coordinator position, the following qualifications are required:
  • Prior professional or internship experience in a related marketing, business development, or public relations role within the A/E/C industry
  • Experience in the development of A/E/C proposals
  • Experience with SF330, Virginia AE, or SF254/255 formats may be given additional consideration
• Demonstrate strong command of industry-standard design and business applications including:
  • Adobe Creative Suite (InDesign, Photoshop, Acrobat)
  • Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • CRM platforms like Microsoft Dynamics
  • Experience with digital asset management systems such as Open Asset is a plus

Working Conditions

At JMT, we prioritize a healthy work/life balance and offer a flexible hybrid working schedule. The selected candidate is expected to work in a JMT office location at least three days per week or as needed to perform assigned duties. While most of our work is desk-based, there may be times when standing, walking, bending and lifting of minimal weight are required. Our office environment is comfortable, has adequate lighting and temperature, and is free from noise, dust, and other hazards. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.