Secretary 2

Job Title

Under general supervision, at the full-performance level, provides clerical and administrative relief, exercising discretion and independent judgment. May sign supervisor's name to routine memorandums, correspondence and forms. Attends meeting in the supervisor's absence or on the supervisor's behalf. Necessity for dictation, familiarity with word processor and other special requirements vary depending upon supervisor's preference. Performs related work as required. This is a full-time position with state benefits.

Job Duties

Coordinates activities associated with the functions of the division/section/unit, planning and implementing office procedures. Research basic statistical work in the compilation of reports involving the activities of the division/section/unit. Responds to inquiries where considerable knowledge of unit policy, procedures, and guidelines is required. Answers telephone, screens calls, and places outgoing calls. Screens mail and respond to routine correspondence. Schedules appointments and makes travel arrangements and reservations for supervisor. Signs, as directed, supervisor's name to routine correspondence, requisitions, and other documents. Attend meetings with or on behalf of supervisor to take notes or deliver basic information. Composes form letters, routine correspondence, and factual reports requiring judgment and originality. Gathers, requests, and/or provides factual information, requiring reference to a variety of sources. May maintain bookkeeping records for grants, contract or state appropriated funds or related departmental accounts. May prepare payrolls, keep sick and annual leave records, act as receptionist, and perform other clerical duties as needed. May assign and review the work of others.

Qualifications

Training: Graduation from a standard high school or the equivalent. Experience: Five years of full-time or equivalent part-time paid experience performing clerical duties at the Office Assistant 3 level, encompassing a wide range of office practices, which must have included typing, screening and routing telephone calls and correspondence, and composing routine correspondence. Substitution: College hours or related business school or vocational training may be substituted through an established formula for up to two years of the required experience.

Additional Information

Pay Grade: 9 ($31,533 $53,916)