D&IT-IS Business Service Coordinator - ASRC Talent Solutions

ABOUT ASRC ENERGY: WINNER OF THE BEST PLACE TO WORK BY ALASKA BUSINESS MAGAZINE IN 2023, 2024 & 2025 ASRC Energy Services, LLC is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 14,000 Inupiaq shareholders. As the largest Alaskan‑owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders. We're proud to be recognized as a Best Place to Work by Alaska Business Magazine in 2023, 2024, and 2025, a Most Loved Workplace by Best Practices Institute, and a Best Company to Work For in Alaska by MSN Money, 24/7 Wall St., and Zippia. We've also earned multiple ConocoPhillips Supplier Recognition Awards for Focus on Execution. JOB SUMMARY As a member of the Alaska Data and Information Technology (D&IT) team, this role is responsible for maintaining D&IT assets, managing software and hardware licenses, and facilitating the procurement of IT services, software and equipment across the Alaska region. The role supports the D&IT Manager through budget tracking, cost coding and reporting on budgeted versus actual spend. It leads the end‑to‑end procurement process for software and hardware, maintains Company software asset register, and provides data, cyber security and risk assessments prior to entering into binding software and service agreements. The role also manages all D&IT software and service invoicing - including the creation of Service Entry Sheets (SES) and timely receipt approvals in SAP to ensure prompt payment. Additional responsibilities include management of Company mobile services account and associated cost coding. ESSENTIAL DUTIES Manage software, hardware and services procurement processes, including arranging quotes, submitting Purchase Order Requests, and receipting goods. Ensure appropriate quantities and licensing models are purchased through ongoing monitoring and optimization. Maintain relationships with D&IT vendors and re‑sellers; support annual contract revisions and renewals. Negotiate scopes of work and pricing in coordination with the Contracts Team. Manage hardware/software/service agreements and track renewal dates and obligations. Assist in warranty claims and ensure all supporting invoice documentation is available. Budget Analysis, Cost Control & Financial Reporting (Non‑Labour). Coordinate annual IT budget preparation with the Digital & IS Manager's direct reports. Submit AFE requests and create purchase requisitions through SAP with proper coding and approvals. Process and reconcile invoices, ensuring accuracy and timely vendor payment. Monitor IT spend against budget, identify variances, and report on cost performance. Identify and track cost reduction opportunities across the IT asset portfolio. Prepare detailed budget versus actual spend analysis. Maintain accurate inventory records for all IT assets across Alaska operations (Juneau, Nuiqsut, and North Slope remote locations) coordinating with local resources to each location. Ensure asset records in ServiceNow are current and reconciled with physical inventory. Conduct periodic asset audits to maintain inventory accuracy. Collaborate with the D&IT team on infrastructure lifecycle planning and refresh schedules. Support AES zero‑incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations. Other duties will be assigned to this position as needed. REQUIRED EXPERIENCE Bachelor's degree in Business, Finance or Accounting or equivalent practical experience 3+ years' experience in a Corporate IT position (candidates with experience in finance who meet an appropriate level of IT knowledge will be considered) Minimum 3 years of procurement or supply chain experience Previous experience working in an Oil & Gas Environment Asset Procurement within SAP PREFERRED EXPERIENCE Possess IAITAM Certification (ie. CHAMP, CSAM, CITAM) Previous Alaska work experience TOTAL REWARDS ASRC Energy Services, LLC is proud to offer a competitive benefits package aligned with our core ASPIRE values. Our total rewards program is designed to attract and retain top talent while supporting the health, well‑being, and professional growth of employees and their families. We provide comprehensive medical coverage through the Federal Employee Health Benefits Plan (FEHB), as well as dental and vision insurance. Employees are eligible to participate in a 401(k) program with a company match of up to 4% and immediate vesting after just two pay periods. To further support employees and their households, we offer access to an Employee Assistance Program (EAP), along with a wide range of supplemental insurance options including voluntary life insurance, short- and long-term disability, accidental death and dismemberment (AD&D), pet insurance, legal services, identity theft protection, hospital indemnity, accident insurance, and critical illness coverage. We are also committed to professional development by providing tuition reimbursement opportunities and internal learning resources through our ASPIRE Academy. To learn more about our full suite of benefits, please visit our benefits page. WHY WORK WITH US At ASRC Energy, people come first. We collaborate, value every contribution, and invest in the success of our employees, families, and communities. If you're looking for meaningful work with a company that values safety, integrity, and growth, start your career with ASRC Energy and ASPIRE with us. Absolute Integrity We do the right thing because it's the right thing to do. Safety Safety is our foundation - we bring it everywhere we go. People First We take care of our people, and our people will take care of the business. Inupiat Heritage We believe in "one crew, one journey" and honor the values of our founders as we develop the future. Resilient Family We encourage the right balance and cultivate strong relationships with our clients and colleagues. Exceptional Service Quality We deliver excellence by focusing on client needs and continuously improving our performance. WORKING ON THE NORTH SLOPE While working on the North Slope of Alaska, your lodging and food will be provided to you.All camps provide warm meals and options to grab a quick lunch or snack from the spike rooms. Rooms vary from single status to shared rooms where your roommate may work the opposite shift.Wi‑Fi and Internet is free and available within the camp.Services vary depending upon where you are staying; however, most facilities offer housekeeping, self‑serve laundry, commissary, mail, gyms, TV/Theater Room, etc.Each facility will have its own accommodation and policies that will be reviewed upon on‑site orientation. PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands and work environment requirements outlined below are representative of those necessary to successfully perform the essential functions of this position. A post‑offer, pre‑hire Functional Capacity Evaluation (FCE) will be conducted to ensure an employee's ability to safely meet job standards. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. Candidates must be able to comply with the ASRC Energy Driving Records and Motor Vehicle Use Policy, successfully pass a pre‑employment drug test which may include both urinalysis and hair testing, and meet the physical requirements of working in a remote location under arctic conditions. In addition, candidates will be required to pass a Fit‑for‑Duty Exam, complete a background check, and obtain and maintain an access badge for the work location. The availability of this position is contingent upon the Company's continued operational needs once training is completed. If you need assistance or reasonable accommodation to apply for this position, please contact the ASRC Energy Human Resources Team at View phone number on click.appcast.io. EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT We comply with the terms of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Act (VEVRAA). All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law. For more information please visit: Workplace Discrimination is Illegal & Pay Transparency Nondiscrimination Provision NOTE TO ALL CURRENT EMPLOYEES It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions. #J-18808-Ljbffr