Administrative Assistant II

Administrative Assistant II

Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private & public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems. Founded in March 1996, we have a presence in all 50 States. Tryfacta has been ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)! Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.

Tryfacta is seeking an Administrative Assistant II for our client in Dallas, TX 75342. This is a temporary contract assignment. Position Title: Administrative Assistant II Location: Dallas, TX 75342 Duration: 6 Months Work Schedule: Monday - Friday from 8:00 AM - 5:00 PM. Flexible start and end times.

Major Responsibilities:

• Using word processing software (Microsoft Word), types and proofreads letters, memoranda, forms, and reports from notes, rough drafts, and verbal or written instructions; distributes and files finished product.
• Receives, screens, and routes incoming telephone calls; places telephone calls and relays information to others both inside and outside the Board.
• Acts as receptionist in assigned work area to screen visitors; may act as relief receptionist in other work areas.
• Processes and distributes mail and departmental documents and forms; picks up and delivers mail, packages, boxes, and other items to and from different locations on the Airport.
• Performs related administrative duties such as copying and faxing correspondence and documents, maintaining and filing documents in the filing system, maintaining appointment schedules, maintaining the departmental library, processing time cards, and taking and transcribing dictation.
• Processes travel requests, including the arranging and confirmation of flights, hotels, rental cars, etc.
• Assists in the research and collection of report data from sources external to the department and assists with program administration and special projects.
• Prepares deposits of checks, cash, and credit cards, or verifies deposit amounts.
• Ensures environmental aspects and impacts within the span of control of your position are identified, and timely communication of applicable personnel and operational changes to Environmental Affairs.
• Evaluates environmental performance. Provides employee feedback regarding needed performance improvements and acknowledges employees whose environmentally related performance is exemplary.

To be considered for this position, you should have:

• Completion of high school curriculum or equivalent.
• Previous dispatcher experience is highly preferred.
• Background in administrative support, secretary work, or customer service.
• Knowledge of the MS Office suite, including Outlook and Excel
• Two (2) years of administrative experience.

Required Knowledge, Skills, and Abilities:

• Knowledge of business English, arithmetic, spelling, and vocabulary.
• Skill in the operation of modern office equipment, including word processing and spreadsheet software.
• Skill in the operation of standard office machines.
• Ability to perform intermediate mathematical calculations involving fractions, decimals, and percentages.
• Ability to compose routine correspondence using good business vocabulary and proper grammar and construction.
• Ability to establish and maintain effective and harmonious internal and external working relationships.
• Strong communication and interpersonal abilities.
• Organized, detail?oriented, and able to multitask effectively.
• Comfortable handling high?volume phone and radio communication.
• Reliable, adaptable, and able to work under pressure.

Efforts:

• Works in an office environment.
• Sits for extended periods of time.
• Uses near-visual acuity in proofreading typed assignments.
• Uses keyboard devices and a computer monitor.
• Exchanges information by telephone and in person.

Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.