Inventory Specialist

Posting Details

Posting Summary


Working Title
Inventory Specialist


Role Title
Admin and Office Spec III


Role Code
19013-FP


FLSA
Nonexempt


Pay Band
03


Position Number
28000837


Agency
Northern VA Community College


Division
NV280-VP Administration


Work Location
Fairfax County - 059


Hiring Range
$65,000/yr


Emergency/Essential Personnel
No


EEO Category
2-Professionals


Full Time or Part Time
Full Time


Does this position have telework options? -Telework options are subject to change based on business needs-
No


Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule


Monday through Friday: 7:30am-4:00pm
This position will be required to travel to other NOVA Campuses occasionally.

Sensitive Position
No


Job Description

General Description:
The Inventory Specialist is responsible for tracking and receiving assets for Northern Virginia Community College and ensuring assets are accurately recorded and updated in all Inventory systems. The position manages the College Physical Inventory process including running inventory reports and formatting them correctly, coordinating with inventory liaisons, reconciling inventory responses for errors and updates, ensuring missing assets are documented appropriately, requesting updates for all assets, verifying updates have been processed correctly, and providing confirmation of updates to liaisons.
* This position is not eligible for telework. *

Duties and Tasks:

• Assists the Property Control Manager with the financial accounting of all fixed assets transactions at Northern Virginia Community College
• Responsible for ensuring that the central inventory database is properly maintained at all College locations and that all fixed assets are tracked and documented
• Prepare reconciliation reports and perform analysis for the College Physical Inventory
• Research to proactively identify potential fixed assets received but not reported to the Property Control Office
• Develop and guidance to Storeroom Managers and end-users on the submission of tag requests and financial documentation required to account for the fixed assets
• Train AIS and eVA (receiving module) users to ensure inventory record accuracy and integrity
• Prepare all financial fixed assets reports required by the Property Control Office to conduct audits and to provide for the College Internal Auditors
• To Serve as a liaison with the Accounts Payable Office to acquire payment information for all fixed assets receiving transactions.
• This position frequently cross-trains and supports Warehouse Services with day-to-day mailroom and delivery operations when needed.

Special Assignments


May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

KSAs:

• Excellent verbal and written communication and interpersonal skills required for interacting with all levels of the College administration and staff.
• Must be a goal-driven person with the ability to analyze data and work independently.
• Ability to comprehend and apply rules and regulations as required.
• Ability to provide solutions.
• Excellent attention to detail.
• Ability to use standard office equipment; Inventory applications, databases, and other related computer software and hardware.
• Capable of lifting and moving equipment and materials of moderate weight regularly.

Minimum Work Experience:

• Experience with warehouse or inventory operations and /or asset management.
• Experience in Microsoft Office with proficiency in MS Excel.
• Experience with customer service.
• Experience working on reports related to inventory management/fixed asset.
• Unrestricted Valid Driver's License in good standing.

Additional Considerations

• Experiencing managing a cyclical process.
• Experience managing a process from start to finish and verifying results.
• Experience working in Asset Management system.

Operation of a State Vehicle
No


Supervises Employees
No


Required Travel


N/A

Posting Detail Information


Posting Number
CLS_4799P


Recruitment Type
General Public - G


Number of Vacancies
1


Position End Date (if temporary)

Job Open Date
10/08/2026


Job Close Date
10/29/2026


Open Until Filled
No


Agency Website




Contact Name

Email

Phone Number

Special Instructions to Applicants


In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io

Additional Information

Background Check Statement Disclaimer


The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:

EEO Statement


The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement


The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement


VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

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