Contract Specialist - Procurement

This professional Contract Specialist position is ideal for a detail‑oriented individual with strong communication and analytical skills who can collaborate effectively with Procurement Officers and County departments. The role is located in the Design & Construction Division and involves drafting contract amendments, providing vendor assistance, creating bid tabulations, reviewing purchase orders for compliance, maintaining contract documents, generating reports and analyzing data, and ensuring compliance with County Procurement code, policy, and procedures. Pay range is $49,795 – $69,721 annually. Responsibilities Assists in the preparation and issuance of requests for proposals (RFPs), invitations to bid (ITBs), and requests for quotes (RFQs) for public service contracts and agreements; Reviews and evaluates bids, proposals, and quotes received in response to solicitations, ensuring compliance with procurement requirements and specifications; Collaborates with internal departments and stakeholders to gather requirements, develops scope of work documents, and defines contract terms and conditions; Coordinates contract negotiations and revisions with vendors, legal counsel, and other parties, ensuring alignment with program objectives and regulatory requirements; Prepares and maintains accurate documentation of contract files, including contracts, amendments, change orders, and correspondence; Monitors contract performance, timelines, deliverables, and expenditures to ensure compliance with contractual obligations and budgetary constraints; Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation; Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies; Generates reports and dashboards summarizing contract status, performance metrics, and key milestones for management review; Provides administrative support for contract-related activities, such as invoice processing, payment tracking, and budget reconciliation. Minimum Qualifications Associate’s degree from an accredited college or university in public or business administration, finance, supply chain management, or a closely-related field AND one year of experience administering, developing, evaluating, and/or writing contracts. (Relevant experience and/or education from an accredited college or university may be substituted.) One year with Pima County in an Administrative Specialist, Contracts and Grants Coordinator‑Courts, or closely-related position as determined by the department head at the time of recruitment. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications Minimum two (2) years procurement experience in a governmental or private environment, preferably drafting contracts and/or amendments. Minimum two (2) years experience generating reports and analyzing data. Minimum one (1) year experience in Adobe and Microsoft Office Suite (Outlook, Word, and Excel). Selection Procedure Pima County Human Resources Department reserves the right to admit to the selection process only candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised preferred qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies due to the need for access to County Attorney and Court facilities, records, and communication systems. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by position. EEO Information Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law. #J-18808-Ljbffr Pima County