Aircraft Scheduler

Job Description

Job Description

Aircraft Scheduler – Private Aviation

Indy Jet Management is seeking a dependable, highly organized, and detail-oriented Aircraft Scheduler to join our team. This position plays a critical role in the daily coordination of our private aviation operations and requires someone who can manage multiple priorities while maintaining a high level of accuracy and professionalism.

Our ideal candidate is an excellent communicator, works well in a fast-paced environment, pays close attention to details, and understands the importance of accuracy when coordinating aircraft, crews, airports, and client travel.

Aviation experience is strongly preferred and would be very helpful in this position. Experience in private aviation, charter operations, flight scheduling, FBO operations, airline operations, or another aviation-related environment is a plus.

Responsibilities

• Coordinate and maintain daily aircraft and flight schedules.

• Review and verify trip details, including departure and arrival locations, airport identifiers, dates, times, aircraft assignments, and crew information.

• Communicate flight information and schedule changes with pilots, management, owners/clients, and other team members.

• Monitor schedules throughout the day and respond appropriately to changes or operational needs.

• Assist with coordinating aircraft and crew availability.

• Maintain accurate scheduling information and documentation.

• Communicate professionally with owners/clients and provide a high level of customer service.

• Work closely with pilots and other departments to help ensure smooth daily operations.

• Recognize potential scheduling conflicts or issues and communicate them promptly.

• Remain organized and accurate while handling multiple trips, changes, phone calls, and requests.

• Perform additional scheduling and administrative duties as needed.

Qualifications & Skills

• Aviation experience preferred.

• Previous scheduling, dispatch, customer service, logistics, or operations experience is beneficial.

• Exceptional attention to detail and accuracy.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Ability to multitask and adjust priorities in a fast-paced environment.

• Ability to independently verify information and recognize when additional clarification is needed.

• Dependable, professional, and accountable.

• Comfortable working both independently and as part of a team.

• Strong computer skills and ability to learn aviation scheduling software and other systems.

• Ability to remain calm and professional when schedules or circumstances change unexpectedly.

What We’re Looking For

Private aviation is a constantly changing environment, so we are looking for someone who understands that details matter . A successful Scheduler must be willing to double-check information, ask questions when something is unclear, communicate changes promptly, and take ownership of the accuracy of their work.

We are a close-knit team and are looking for someone who wants to become an important part of our operation and contribute to the high level of service we provide to our aircraft owners and clients.

Job Location: Greenfield/Indianapolis, Indiana area
Position: Aircraft Scheduler

If you have aviation experience and enjoy working in a fast-paced, team-oriented environment—or have strong scheduling and organizational experience and are interested in aviation—we encourage you to apply.