Council Assistant (Part-Time, Unbenefited) - Council District 8 Office

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José. The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at View phone number on click.appcast.io, 711 (TTY), or via email at View email address on click.appcast.io. About The Department The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top ten cities in which to live, work and do business. Moreover, San José is the center of cultural government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. The San José City Council consists of ten Councilmembers elected by district and a Mayor elected at-large, each for four-year terms. The Mayor and Council are responsible for representing the residents of San José, providing accountability, reviewing public policy and programs, and adopting those policies which best meet the needs of the residents, visitors, and businesses in San José. Position Duties The Council District 8 Office is recruiting for one (1) part-time, unbenefited Council Assistant to support the Office of Councilmember Domingo Candelas. The Council Assistant position serves as a liaison to the elected official and will regularly represent the Council District office at City-related meetings and functions. The position provides support with policy analysis, research, communication, event planning, community outreach, and other related matters as needed. The position requires an employee with strong and effective organizational skills; detail oriented and ability to handle multiple assignments; excellent written and oral communications skills, and the ability to develop and maintain effective and collaborative working relationships with community members and neighborhood organizations, key stakeholders, and City staff. It would be highly desirable for the successful candidate to have experience and knowledge of policy, communications as well as event planning. Bilingual language skills (Vietnamese) both oral and written, are highly preferred. Responsibilities for the position may include, but are not limited to, the following: Represents the elected official at neighborhood or community meetings and activities, City-related boards/commission meetings and other meetings with government agencies, private industry, and related meetings. Provides legislative support (legislative and policy research, responding to stakeholder inquiries, etc.) to the elected official. Gathers background information related to issues pending before the City Council. Analyzes a wide variety of materials on assigned projects, programs, and topics. Provides communication support such as drafting correspondence, preparing memoranda or reports which articulate the elected official’s proposals, priorities, and positions on matters pending before the City Council or other governmental agencies. Assists in preparation of speeches, articles, or other communications for the elected official. Responds to a variety of constituent inquiries, resolving complaints, and interpreting operating policies for residents of the community and other interested parties. Plans, coordinates, and leads community meetings and special events. May provide training and supervision of interns and volunteers. Performs other duties of a similar nature or level as required. Employees in this classification are not members of the classified civil service and appointment would be on a contract "at-will" basis and is for a specified period to be determined by the appointing elected official and does not extend past the end of the elected official's term. Candidates must be willing to work a flexible schedule as needed, including frequent evenings and weekends and as exempt management employees, are not eligible for overtime compensation. This unclassified position requires a disclosure of outside investments, real property interest, income and business positions. Minimum Qualifications Any combination of training and experience equivalent that provides the knowledge, skills, and abilities to advise the Councilmember on matters of public policy, democratic processes, constituent service, or citizen involvement. Competencies Desirable experience, knowledge, and skills for this position include: BA/BS in Political Science, Public Policy, Public or Business Administration, Communications, or related field is highly desirable. Knowledge of Public Administration; management, and administrative methods; budgeting, land use, housing, transportation, public relations, customer/constituent relations, etc. Ability to plan and manage special events, including the ability to coordinate with multiple event stakeholders and manage multiple event planning tasks at the same time to ensure that deadlines are met. Proficiency in the use of software applications such as Microsoft Word, Power Point, Excel, Outlook, or equivalent. Ability to effectively plan workflow and manage multiple projects to deliver quality products in a timely manner evidenced by strong organizational, administration, and management skills. Ability to express themselves clearly and concisely, both orally and in writing (email, letters, report writing and editing). Skill in research techniques and applications; collecting, compiling, analyzing, and interpreting data. Strong work ethic, professionalism, flexibility. Ability to communicate effectively with others and facilitate groups to achieve common objectives; understand and identify key issues and make recommendations in complex situations. Ability to establish and maintain effective working relations with others and to provide excellent service to internal and external customers, stakeholders, and colleagues. Ability to present yourself in a professional and effective manner. Ability to work in a team environment and work as an effective team contributor. Demonstrate ability to work independently, prioritize work, and independently manage multiple, diverse, and competing priorities while meeting deadlines. Other Qualifications The selection process will consist of an evaluation of the applicant's training and experience based on the application, resume, cover letter and answers to the job-specific questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional steps of the selection process may consist of one or more interviews. To be considered for this position, you must fill out the online application and answer the job-specific questions on the City of San José website and submit the following: Resume Cover Letter You will be prompted to answer the following job-specific questions during the online application process: This position requires balancing multiple assignments, constituent requests, meetings, events, and deadlines. Please describe how you organize and prioritize your work when several urgent tasks arise at the same time. Please describe a time when you had to learn a new issue, policy, program, or process quickly. How did you approach it and how did you ensure the information you provided was accurate? Council offices often receive requests from residents who are frustrated or need assistance navigating City services. Please describe how you would approach a constituent who comes to the office with an issue that you do not immediately know how to resolve. Case study: A City resident contacts the Council office regarding an ongoing neighborhood issue that they have previously reported to the City but has yet to be resolved. Please draft a brief email response to the resident acknowledging their concern and explaining how you would assist them. You must answer all job-specific questions in order to be considered for this vacancy, or your application will be deemed incomplete and withheld from further consideration. If you have questions about the duties of this position or the selection or hiring process, please contact View email address on click.appcast.io. Additional Information Employment Eligibility Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please note that applications are currently not accepted through CalOpps or any other third party job board application system. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email View email address on click.appcast.io and we will research the status of your application. AI and the Hiring Process We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process. #J-18808-Ljbffr City of San José