Accountant

ACCOUNTANT

Part-Time Hybrid | Reports to: Accounting Manager

Position Overview

Part-time hybrid position combining onsite and remote work, with availability during scheduled hours within the 8:00 a.m.–4:00 p.m. business day and key deadlines, including month-end/year-end close, audits, and designated Finance Committee or Board meetings. The role may become full-time as organizational needs grow.

Job Summary

Under the direction of the Accounting Manager, the Accountant supports general ledger, accounts receivable (primary focus), accounts payable, reconciliations, financial close, grant accounting, and reporting. Works with the Accounting Manager, Bookkeeper, and departments to maintain accurate records and appropriate segregation of duties. Follows GAAP, applicable nonprofit standards, grant requirements, and organizational policies. Does not supervise the Bookkeeper unless specifically assigned.

Essential Responsibilities

• Monitor receivables, aging reports, collections, customer payments, and billing discrepancies; reconcile accounts receivable to the general ledger.
• Reconcile Medicaid reimbursements, program revenue, grants, contracts, and other funding sources with billing and supporting records.
• Perform assigned month-end and year-end close duties, including journal entries, general ledger and balance sheet reconciliations, and supporting schedules.
• Review and record accounts payable and receivable transactions; investigate and resolve variances.
• Prepare payroll and benefit-related journal entries; reconcile fixed assets and recommend adjustments as needed.
• Assist with financial statements, management reports, annual budgets, budget-to-actual analysis, and cash-flow forecasts.
• Maintain grant and restricted-fund documentation, monitor allowable expenditures, and assist with required fund reports and Form 990 schedules.
• Maintain accurate, audit-ready records; respond to audit inquiries and implement approved accounting improvements.
• Follow internal controls, approval procedures, segregation of duties, record-retention requirements, and information-security standards; report concerns to the Accounting Manager.
• Collaborate with department managers and staff to ensure accurate reporting, resolve discrepancies, and maintain confidentiality.
• Identify opportunities to improve accounting processes, controls, and reporting efficiency.
• Provide assigned backup support for financial reporting and attend Finance Committee or Board meetings when requested; perform other related duties as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred, or equivalent education and accounting experience; three years of relevant experience preferred.
• Working knowledge of GAAP; nonprofit, grant, restricted-fund, and government-funded program accounting experience preferred.
• Experience with accounts receivable, journal entries, reconciliations, general ledger maintenance, and financial reporting.
• Proficiency in Microsoft Excel and Office 365; MIP Fund Accounting experience preferred.
• Strong analytical, organizational, problem-solving, and communication skills; ability to explain financial information clearly.
• Ability to work independently, prioritize deadlines, collaborate across departments, and exercise discretion and sound judgment.
• Complete other accounting duties as assigned.

Core Expectations and Work Requirements

Demonstrates accuracy, accountability, integrity, confidentiality, adaptability, teamwork, and commitment to Proudworks’ mission. Protects sensitive financial, payroll, donor, client, employee, and organizational information. Performs computer-based duties and may remain seated for approximately 50% of the workday, with or without reasonable accommodation.

Attendance at fundraising and other organizational events throughout the year is strongly encouraged in support of Proudworks’ mission.

This description summarizes principal duties and may be revised to meet organizational needs.

• Proudworks is an Equal Opportunity Employer.

Benefits

• Paid Time Off
• Paid Holidays
• 401K

Compensation

Commensurate with experience and qualifications.

ABOUT PROUDWORKS

Proudworks has been serving individuals and businesses in Northern Kentucky since 1973, initially established as the Boone Adult Work Activity Center (BAWAC), led by our founding President & CEO, Ken Schmidt. As a mission-driven nonprofit, we are focused on transforming barriers into opportunities—helping people live, learn, work, and thrive in the community.

Through our Community Rehabilitation Services (Adult Day Training), we support individuals in building job & life skills, confidence, and meaningful community connections. Our Supported Employment program connects individuals to competitive jobs, providing personalized coaching and ongoing support to help them succeed in the workplace.

Our Production department partners with local and regional businesses to deliver high-quality assembly, packaging, and fulfillment work—creating valuable, real-world work experiences for people with disabilities. In addition, our Transportation team provides safe, reliable access to programs, employment, and medical appointments, helping remove one of the biggest barriers to independence.

For more than 52 years, Proudworks has continued to evolve to meet the needs of our community—driven by a commitment to inclusion, opportunity, and impact, and made possible through the dedication of our clients, staff, partners, and supporters.

BENEFIT PROGRAM

• Health, dental, and vision insurance
• Life and disability insurance
• Critical illness, accident, and hospital indemnity insurance
• Pet insurance and pet discount program
• 401(k) plan
• Generous paid time off policy
• Generous holiday schedule

Equal Opportunity Employment

Proudworks and Current HR ("organizations") provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the organizations comply with applicable state and local laws governing nondiscrimination in employment in every location in which it has operations. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, and compensation.