Project Administrator

We know you're not just looking for a great career, you're looking for a company with a positive culture that will support your personal and professional growth. You will find that with BCI Construction. We operate with a strong sense of purpose and following our core values. We are looking for people to join our team and align with our strong culture and values. BCI Construction, Inc. is seeking an experienced Project Administrator to join our growing team and work in central Minnesota. Headquartered out of Sauk Rapids, MN. BCI specializes in Commercial, Medical, and Institutional Construction. Core Values Family+Great Careers Do it Well. Do it Right. Hustle Matters Genuine Care Stronger Together Benefits Offered Health Insurance Dental Insurance Vision Insurance Short and long term disability Life Insurance and Accidental Death and Dismemberment Flexible Spending Account-Child Care, Limited, and Medical Accident Insurance Critical Illness Insurance Paid Time Off and Holiday Pay 401(k) with match Wage 50k annually and up, depending on experience Job Summary The Project Administrator provides administrative and project support throughout the construction project lifecycle. This role assists Project Managers with project set‑up, subcontract administration, submittals, billing, compliance, and close‑out activities while maintaining accurate project documentation and records. Through strong organization and attention to detail, the Project Administrator helps ensure projects are delivered efficiently and in accordance with company and contract requirements. Responsibilities Project Setup & Startup Coordination Coordinate project set up across company systems, maintain project documentation, support bidding activities. Assist with project start‑up requirements including submittals, permits, compliance documentation, and project meetings. Project Administration & Document Control Manage project records, plans, specifications, addenda, submittal logs, and project documentation within company software platforms to ensure accurate and organized project information. Subcontract & Compliance Prepare, distribute and track subcontract agreements and related documentation. Monitor insurance requirements, compliance documentation and prevailing wage requirements. Submittal Management Project Accounting Support Process subcontractor pay applications, support client billings, maintain billing records, assist with contractual requirements. Project finalization/close‑out Manage project closeout activities including collection and review of warranties, operations and maintenance manuals, lien waivers and final closeout packages for project completion. Project Team Support Provide administrative support to Project Managers and project teams. Knowledge, Skills, and Abilities A strong moral compass (as best represented by our Core Values) Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects simultaneously Strong written and verbal communication skills with the ability to interact professionally with employees, subcontractors, clients and project partners High attention to detail and accuracy in document management Knowledge of construction project administration, billing processes and compliance requirements Ability to exercise sound judgement when handling sensitive information Problem‑solving skills with ability to identify issues and support resolution efforts Strong customer service mindset Ability to work independently, take initiative and follow through on assignments Ability to collaborate effectively with cross‑functional teams and build positive working relationships Ability to adapt to changing priorities and work effectively in a fast‑paced environment Education, Training, and Other Requirements Required: High School Diploma or equivalent required Proficient in Microsoft Outlook, Word and Excel Ability to learn and utilize construction management software Ability to operate standard office equipment, including computers, printers, and scanners. Preferred: Associate degree in Business Administration, Construction Management, Accounting, or related field preferred; equivalent combination of education and experience considered Minimum 2 years of administrative experience An Equal Opportunity Employer We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital status, the presence of a non‑job related medical condition or handicap, or any other legally protected status. #J-18808-Ljbffr