Multi-Location Office & HR Manager

Job Description

Job Description

NOW HIRING: Multi Location Office & HR Manager

Euro Car Doctor – Costa Mesa & Irvine, CA

Help Build the Fastest Growing European Auto Repair Company in Southern California

⚡ We're growing FAST, and we're looking for an exceptional operations leader who thrives on organization, accountability, and getting things done.

If you're the type of person who loves fixing payroll issues before anyone notices, keeping benefits and retirement plans running smoothly, ensuring compliance, supporting employees, and helping a company scale, this may be the opportunity you've been looking for.

At Euro Car Doctor, we're not just fixing cars—we're changing lives, creating careers, and building something special. We need a high-level operations professional who can become the backbone of our people, payroll, benefits, compliance, and financial administration.

This is NOT a traditional HR position.

This is NOT a typical office manager role.

This is a leadership opportunity for someone who wants to help build an amazing company while creating systems that support hundreds of future employees.

What You'll Own

Payroll & Compensation Administration

• Verify payroll accuracy twice monthly
• Review commissions, bonuses, and technician pay plans
• Audit employee hours and payroll reports
• Manage garnishments and unemployment claims
• Ensure final checks and payroll compliance are accurate
• Answer employee payroll and compensation questions

Benefits Administration

• Manage health insurance enrollments and terminations
• Coordinate directly with brokers and insurance carriers
• Audit payroll deductions for accuracy
• Lead annual open enrollment
• Manage employee eligibility and coverage updates
• Oversee UNUM and related benefits programs

Retirement Plan Administration

• Manage 401(k) contribution submissions
• Coordinate with Capital Group and retirement providers
• Maintain employee eligibility and roster updates
• Assist with Safe Harbor, Profit Sharing, and Cash Balance Plan administration
• Coordinate with TPAs, advisors, and plan administrators

HR & Compliance

• Maintain employee handbook and company policies
• Review offers, compensation plans, and employee agreements
• Ensure employment compliance and documentation accuracy
• Support onboarding and offboarding processes
• Maintain BambooHR and QuickBooks employee records

Financial Operations

• Review P&Ls and investigate discrepancies
• Monitor vendor statements and bookkeeping processes
• Oversee QuickBooks integrations and banking connections
• Coordinate with accounting, tax, and bookkeeping partners
• Assist ownership with financial reporting and analysis

Company Culture & Employee Experience

• Plan employee appreciation events
• Coordinate holiday parties and company activities
• Support employee recognition programs
• Help maintain a positive, professional workplace culture
• Assist with special projects that improve employee experience

What Makes This Role Different

Most operations jobs focus on one area.

This role gives you exposure to:

✅ Payroll

✅ HR

✅ Benefits

✅ Retirement Plans

✅ Compliance

✅ Accounting Support

✅ Financial Operations

✅ Executive-Level Decision Making

✅ Multi-Location Business Operations

You'll work directly with ownership and play a major role in helping scale one of Southern California's fastest-growing automotive companies.

Compensation & Benefits

• Competitive salary based on experience
• Performance bonus opportunities
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) with company contributions
• Paid Time Off
• Paid Holidays
• Employee Discounts
• Professional Development Opportunities
• Direct access to company leadership
• Opportunity for significant career growth

✅ What We're Looking For

Required Experience

• 5+ years of experience in Operations, HR, Payroll, Benefits, Finance Administration, or Business Operations
• Strong organizational and project management skills
• Exceptional attention to detail
• Experience handling confidential employee and financial information
• Comfortable working with payroll systems and financial reports
• Strong communication and problem-solving abilities

Preferred Experience

• QuickBooks
• BambooHR
• Payroll Administration
• Benefits Administration
• 401(k) Administration
• Accounting or Bookkeeping Support
• Multi-location business experience
• Automotive industry experience (not required)

The Ideal Candidate

You love checklists.

You catch mistakes before anyone else.

You enjoy creating systems.

You don't wait to be told what to do.

You can communicate professionally with employees, accountants, attorneys, insurance brokers, retirement providers, and executives.

You take ownership and pride in your work.

Most importantly, you care about helping people and building something meaningful.

Ready to Help Build Something Great?

We're interviewing now and looking for the right person to join our leadership team.

If you're looking for a long-term opportunity with growth potential, we'd love to meet you.

Apply Today

Euro Car Doctor

Costa Mesa & Irvine, California (3rd location coming soon)

Building Careers. Changing Lives. Raising the Standard.