EXECUTIVE ASSITANT / PURCHASING

Job Description Job Description Executive Assistant to the CEO & CFO Job Overview We are seeking an experienced and professional Executive Assistant to provide strategic and administrative support to the CEO and CFO. This role requires organizational skills, sound judgment, discretion, and the ability to manage confidential and business-critical information. In addition to executive support responsibilities, this position will oversee inventory purchasing coordination and procurement administration. Key Responsibilities Executive Support Manage executive calendars, travel arrangements, and meeting coordination. Prepare confidential correspondence, presentations, reports, and briefing materials. Act as liaison between executives, stakeholders, and senior leadership. Track executive initiatives, projects, deadlines, and strategic priorities. Serve as recording secretary for board meetings and maintain accurate corporate records. Screen and prioritize communications, ensuring timely follow-up and action. Inventory Purchasing & Procurement Support Manage inventory purchasing processes, including purchase order creation and tracking. Coordinate with vendors and internal departments to ensure timely procurement and delivery of goods. Monitor inventory levels and assist in forecasting purchasing needs. Reconcile supplier invoices and resolve discrepancies in coordination with Finance. Support cost control initiatives and maintain accurate procurement records. Ensure compliance with company purchasing policies and procedures. Qualifications Required Skills & Experience Minimum 5+ years of executive or senior administrative experience. Proven ability to handle highly confidential information with discretion and professionalism. Strong organizational, communication, and relationship-building skills. Experience managing purchasing and inventory-related processes . Proficiency in Microsoft Office Suite. Experience with Sage Purchasing Module is required. Education Bachelor’s degree in business administration. Advanced degrees or professional certifications are an asset. Employment Benefits Competitive salary. Opportunities for professional growth and career advancement. Paid parental leave and disability insurance. Medical insurance covered by employer 401K matching plan This position is ideal for a highly organized, detail-oriented professional who values integrity and thrives in supporting executive leadership while contributing to operational efficiency.