Executive Director's Secretary (Confidential) - Fiscal Services/Administration and Business Services *Riverside*

About the Employer

The Riverside County Office of Education (RCOE) is a service agency supporting the county's 23 school districts that serve nearly 430,000 students. RCOE provides administrative support to districts, leads programs for preschool, special education, pregnant minor, corrections, migrant, and vocational students, and offers professional training, support and resources for teachers, administrators, and staff throughout Riverside County.

Job Summary

POSITION DESCRIPTION:
The job of Executive Director's Secretary is done for the purpose(s) of providing a variety of complex administrative and secretarial support to the executive director; coordinating activities of assigned administrative personnel; ensuring compliance of activities under area of responsibility with financial, legal and administrative requirements; and providing information, recommendations and/or direction as may be requested by the executive director. The Executive Director's Secretary (Confidential) is distinguished from the non-confidential Executive Director's Secretary in that the Confidential employee is required to develop or present management positions with respect to employer-employee relations or normally has access to confidential information that is used to contribute significantly to the development of management positions. This position is a designated confidential position.

Requirements / Qualifications

• Copy of Transcript (Optional. Please attach copy of transcript for education in lieu of experience as set forth in Job Description. The transcripts must be from a regionally accredited college/university and demonstrate completion of 24 eligible semester units (or 36 eligible quarter units) of college level secretarial training)
• Letter of Introduction (Letter must be specific to the position for which you are applying)
• Letter(s) of Recommendation (Two (2) Letters of Recommendation are required and must be signed by the author. The signature block must include the author's name and title/relationship to the applicant. Letters must be dated within the last 2 years prior to the position closing date. Letters without author's signature, name and title/relationship to the applicant and letters without a date or dated more than 2 years prior to the position closing date will not be accepted. One letter from a supervisor is preferred.)
• Resume (Employment information on Resume must be current and consistent with the employment information on the EdJoin application/Record of Work Experience)
• Typing Certificate (Minimum Required Typing Speed is 50 net words per minute. Certificate must show your name and must be dated within the last 12 months prior to the date your application is submitted)

Comments and Other Information

RECRUITMENT PROCESS
PLEASE BE AWARE OF THE FOLLOWING:


Once this position recruitment closes, your application will be screened for minimum qualifications. Incomplete or inaccurate applications WILL NOT be considered. If you have not attached all required materials to your application, please go to EdJoin.org to update your applicant profile attachment library and then attach documents relevant to this position to your application before the recruitment closing date/time to be considered.


*As of January 1, 2026, in accordance with Education Code section 44939.5 and 44051, jobseekers applying for Classified positions are required by law to provide a complete list of every school district, county office of education, charter school and/or state special school they have previously been employed by, no matter the length of service. This includes any part-time and/or substitution work, in addition to any full-time employment positions. Jobseekers applying for this position must complete the Mandatory Employment Disclosure Employment History section of the EdJoin application. You must list all previous LEAs (Local Education Agencies) where you have been employed. Failure to disclose any previous educational employment may result in the disqualification of your application and/or may be deemed dishonesty in the hiring process and subject to discharge should you become employed.


If you experience difficulties with your application or attaching documents, you must notify Personnel Services at View phone number on click.appcast.io prior to the position recruitment closing date/time. All incomplete applications will be removed from further consideration. *Application must be filled out completely (no blank spaces)*


Please include a valid email address in your EdJoin profile. All notifications regarding this recruitment will be sent via email. It is recommended that you add "edjoin.org" as a trusted sender to your email account.


These documents are required upon hire: Valid CA Driver's License (if required), physical (if required), proof of immunizations and/or exemptions as required by state regulations (including but not limited to measles, pertussis, and influenza) (if required), proof of required education, TB, Fingerprint clearance, and proof of COVID-19 vaccination may be required as per Public Health Order.


Fringe Benefits: All regular positions (20 hours or more per week) are eligible for health, dental, vision, life and disability insurance up to the cap amount. Dependents are covered under health, vision and dental.


The Riverside County Office of Education prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying in any employment practice, education program, or educational activity on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ancestry, color, mental or physical disability, ethnicity, gender, gender identity, gender expression, genetic information, marital status, medical information, military or veteran status, nationality, immigration status, political affiliation, parental status, pregnancy status, race, religion, retaliation, sex (including sexual harassment), sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics, or any other basis prohibited by California state and federal nondiscrimination laws respectively. Not all basis of discrimination will apply to both education services and employment.


For questions or complaints, please contact:
Title IX Coordinator: Hector Alegria, Ed.D., Executive Director, Personnel Services, P. O. Box 868, Riverside, CA 92502-0868; View email address on click.appcast.io; View phone number on click.appcast.io; and Section 504 Coordinator: Randy Covacevich, Administrator, Alternative Education/Special Education, P. O. Box 868, Riverside, CA 92502-0868; View email address on click.appcast.io; View phone number on click.appcast.io


This organization complies with the Americans with Disabilities Act. Persons who may need some accommodation in the hiring process should contact the Personnel office. This organization is a drug-free and tobacco-free workplace. Candidates shall be required to submit proof of U.S. citizenship or legal U.S. residence if hired. Minimum age limit is (a) 18 or (b) 16 with either a work permit, high school diploma, or High School Certificate of Proficiency.