Administrative Assistant I

Administrative AssistantIBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience.Time Type: Full timeThis is an in-office position.Department: 320 International Deposit ServicesJob Summary: The Administrative Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.Job Description: Essential Job FunctionsThe statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents.Create, maintain, and enter information into databases.Prepare invoices, reports, memos, letters, and other documentsCoordinate and direct office services, such as records, departmental account reconciliations, personnel issues, and housekeeping, to aid executives.Answer phone calls and direct calls to appropriate parties or take messages.Prepare responses to correspondence containing routine inquiries.Open, sort, and distribute incoming correspondence, including faxes and email.Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, etc.Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.Manage and maintain department and executives' schedules.Other duties as assignedSkillsEffective English verbal and written communication skillsComputer literate and have working knowledge of Microsoft OfficeGood customer service, active listening, and critical thinking to actively look for ways to help peopleAbility to meet performance standards and deadlinesAble to concentrate and focus on detailBilingual is preferredEducation & KnowledgeHigh School Diploma or GEDPrior office work experience, minimum of one year.