Special Education Assessment Clerk

Special Education Assessment Clerk (Job ID: 487) Position Type: Support Staff / Special Education Assistant Date Posted: 6/12/2026 Location: Resigning Staff / Campus as assigned Closing Date: 07/31/2026 Position Purpose Under the direct supervision of special education administration or designated certified staff, the Special Education Assessment Clerk provides clerical, organizational, and compliance support for special education processes. The employee assists evaluation staff and district personnel with the coordination of ARD committee meetings, parent communication, document preparation, record maintenance, and compliance-related tasks to support efficient special education operations across multiple campuses. Qualifications High school diploma or equivalent required. Associate degree or college coursework preferred. Prior clerical, administrative, or school-based experience preferred. Experience working in special education preferred. Essential Job Functions Assists with preparation, distribution, and documentation of ARD committee meeting notices and related parent correspondence in accordance with required timelines. Contacts parents/guardians to remind them of scheduled ARD committee meetings, evaluations, and other special education-related appointments. Assists evaluation staff, diagnosticians, speech-language pathologists, and special education personnel with obtaining and tracking required evaluation documents, signatures, consent forms, and records. Assists with printing, compiling, organizing, and submitting special education documentation for administrative review and compliance purposes. Maintains accurate records, logs, and tracking systems related to evaluations, ARD meetings, consent forms, and compliance timelines. Assists in gathering, organizing, and distributing documentation needed for ARD committee meetings, evaluations, and other special education processes. Maintains confidentiality of student records and sensitive information in compliance with federal, state, and district regulations, including FERPA and IDEA requirements. Communicates and collaborates effectively with campus staff, special education personnel, parents/guardians, and district administration. Provides clerical and organizational support to special education staff, including copying, filing, scanning, data entry, and maintaining digital and physical records. Travels between assigned campuses to provide support services according to an established weekly schedule. Assists with campus and department needs related to special education operations and compliance. Performs other duties as assigned by special education administration. Additional Duties Assist evaluation personnel and special education teams as needed. Support district initiatives and projects related to special education compliance and operations. Perform any other related duties as assigned. Equipment Use standard office equipment including computers, printers, scanners, copiers, telephones, and related office technology. Utilize district software systems and programs related to student information, special education documentation, and communication. Travel Requirements Regular travel between campuses and district facilities is required to support special education operations across assigned locations. Knowledge, Skills, and Abilities Ability to maintain confidentiality regarding students, staff, and district information. Knowledge of office procedures, record maintenance, and document management. Ability to organize, prioritize, and manage multiple deadlines and compliance timelines. Ability to communicate effectively with parents, staff, and administrators in a professional and supportive manner. Ability to follow written and oral instructions with accuracy and attention to detail. Ability to establish and maintain cooperative working relationships with district personnel and families. Ability to use technology and software applications, including Microsoft Office (Word, Excel, Outlook), Google applications, and district information systems. Strong organizational skills and attention to detail. Effective written and verbal communication skills. Ability to work independently across multiple campuses with minimal supervision. Physical and Mental Demands / Work Environment Works in standard office and school environments. Frequent sitting, standing, walking, filing, and use of office equipment. Ability to travel between campuses and district offices. #J-18808-Ljbffr Ferris-Independent-School-District