Office Administrator

Job Description

Job Description

Description:

Serving Arkansas with excellence for over 50 years, Klaasmeyer Construction Company is looking our next Office Administrator to join our Human Resources team. In this role, you'll keep day-to-day operations running smoothly, support HR and Legal with critical administrative work, and be trusted with confidential information in the company. If you're exceptionally organized, detail-driven, and great a managing priorities across departments, this could be for you!

What You'll Be Doing

• Managing day-to-day workplace operations and keeping the office running smoothly and professionally
• Ordering, restocking, and organizing office supplies and coordinating with vendors on facility and equipment needs
• Answering and routing calls across our multi-line phone system and greeting guests and visitors
• Scheduling meetings and managing calendars using Google Suite
• Creating and maintaining accurate electronic filing systems and records across departments
• Supporting the hiring process and coordinating new hire onboarding logistics
• Maintaining and updating personnel records and providing general administrative support to HR
• Helping onboard new subcontractors for Legal — collecting documentation and keeping files current
• Handling highly sensitive and confidential information with discretion across HR, Legal, and business operations

What We Need From You

• 1–2 years of administrative or office management experience
• Proven ability to securely handle highly sensitive, confidential information
• Professional proficiency in English is required; bilingual skills in Spanish are highly preferred and considered a strong plus.
• Exceptional multitasking ability — comfortable managing competing priorities across departments
• Strict attention to detail and strong organizational skills
• Strong problem-solving skills and sound independent judgment
• Proficient with Google Suite and standard office equipment
• Professional, clear communicator — on the phone, in person, and in writing
• Prior experience supporting HR or Legal functions is a plus

The Physical Reality

This is a desk-based, on-site office role. You'll be at the front desk and your workstation most of the day, managing phones, greeting visitors, and working through onboarding and document tasks.

• Extended periods of seated desk work throughout the day
• Continuous phone and in-person communication
• Occasional lifting of files and office supplies up to 20 lbs.
• Frequent close visual work for document review and data entry