AP/AR Clerk

Job Description

Position Title: AP / AR Clerk

Wage: $23.00 - $25.00/hour

Our manufacturing client in Rockford, IL is seeking a detail-oriented Accounts Payable/Accounts Receivable Clerk to support their finance team. This role is ideal for an accounting professional who enjoys managing both A/P and A/R processes, coordinating with multiple departments, and ensuring accurate, timely financial transactions. This is a fully onsite, full-time, direct hire position that offers a very competitive pay and benefits package.

AP / AR Clerk Responsibilities:
- Collect and organize all invoices, bills, statements, payment documents, and credit card support records
- Verify and obtain required approvals for all payables and confirm status of pending invoices
- Process daily postings in the accounting system; prepare and mail vendor checks and correspondence
- Prepare wire/ACH payment lists and positive pay reports for supervisor review
- Assist with reconciling credit card transactions and provide credit card information support to employees
- Apply customer payments promptly and accurately; help maintain A/R sub-ledgers
- Deposit incoming checks on a scheduled basis
- Generate A/P and A/R aging reports, identify overdue or delinquent accounts, and ensure timely follow-up or payment processing
- Respond to inquiries from vendors, customers, the sales team, and internal employees
- Coordinate with various departments to resolve discrepancies or provide needed documentation
- Assist with bank reconciliations as required
- Scan, print, and maintain organized A/P and A/R digital folders and historical records
- Sort and distribute incoming mail to the appropriate departments
- Complete additional accounting or administrative tasks as assigned by the supervisor

Requirements for AP / AR Clerk:
- 3+ years of experience in Accounts Payable, Accounting, or related administrative roles; some A/R experience required
- Associate degree in Accounting, Business Administration, or related field a plus
- Strong attention to detail and accuracy in processing invoices and payments
- Basic understanding of accounting principles
- Proficiency in Microsoft Excel and accounting software
- Strong problem-solving skills to identify and resolve discrepancies
- Effective communication skills for interacting with vendors, customers, and internal departments
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment

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