Office Manager

Office Manager

The Office Manager keeps the office spinning right round by keeping our office up to date, informed, and organized! If you're a master of office procedures, we have a great opportunity for you! Our Interstate Logos office in Apple Valley, MN is now hiring a new team member to help us enhance the Interstate Logo Program in the state of Minnesota. The purpose of the Office Manager is to oversee all office functions and administrative responsibilities. This includes keeping closely informed on all Human Resources (HR) company-wide policies and regulations. Additionally, the Office Manager is responsible for all incoming and outgoing correspondence and maintaining the integrity of processes pertaining to the Interstate Logo Program.

The Interstate Logos division of Lamar Advertising is the largest provider of contract logo signing and tourist-oriented directional signing (TODS) programs, partnering with State Transportation Agencies since 1988. Interstate Logos is a wholly owned subsidiary of Lamar Media Corp., which is a wholly owned subsidiary of Lamar Advertising. Lamar is a certified Great Place to Work, with 86% of employees in agreement. Lamar Advertising has also been named as a "Best Company to Work For" in U.S. News & World Report's annual ranking.

What you can expect from us:

• A Monday - Friday, 8:00 am - 5:00 pm work schedule
• An hourly rate of $22/ hour
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including President's Day and Juneteenth
• A comprehensive 30- day training program
• Career advancement opportunities
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options and health savings account
• Hospital, Critical Illness, and Accident coverage
• Short & long-term disability and paid parental leave
• Employee Stock Purchase Plan
• 401k plan with company match
• Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
• A people-first culture that invests in connection, community involvement, and transparency around employee feedback

What we are looking for in YOU:

• Working knowledge of Microsoft Office Suite (Word, Excel, etc.), experience with Database related applications, and the ability to learn and become proficient with various company applications.
• An aptitude with numbers and a working knowledge of accounting functions.
• Strong organizational skills and experience with prioritizing duties and meeting deadlines.
• Excellent command of the English language, both written and oral.
• Ability to converse with persons of various social, cultural, economic, and educational backgrounds.
• Requires continual monitoring and maintaining of customer and office information.
• Strong work ethic someone who takes great pride in professionalism, responsibility, and is proactive.
• Must be able to work independently and as a team member.
• Ability to use fax machine, copiers, and scanners.
• Requires the ability to handle different challenges each day and adequately prioritize those demands.
• Education and experience: A college degree in business, business administration, or related field is preferred. A minimum of 1 year experience in an administrative/office setting is required. Training in office management education preferred. A Valid Driver's License is required.

A day in the life:

• Oversee office clerical staff
• Maintain accounts receivables (AR) for the company. This includes making customer calls, sending correspondence, documenting information in company system, reviewing AR reports and communicating with the sales department and General Manager regarding past due accounts.
• Responsible for entering and updating client information, accounts, and contracts into company system.
• Maintain accounts payable (AP) for the office. This includes processing invoices, recording pertinent information, coding invoices to the correct GL account, and submitting invoices to Corporate for payment.
• Act as a liaison for corporate Human Resources (HR). This includes the Affirmative Action process, submitting employee information, assisting employees with benefit questions, worker's compensation, and assisting any other human resource requirements needed.
• Provide administrative assistance to all employees as needed, such as assisting the sales department, preparing contracts, answering customer questions or directing them to the applicable personnel, providing invoice copies, or documenting messages as needed.
• Provide information when requested from corporate departments (Payroll, Human Resources, Credit, Accounts Payable, Accounts Receivable, etc.) as needed.
• Completing Monthly Bank Reconciliation and compiling all banking documents for corporate submission.
• Run errands as needed, i.e., going to the post office and making banks deposits.
• Complete and assist any special requests/projects from General Manager, Sales Manager, or Operations Manager.
• Other duties such as: Maintenance of OSHA logs and miscellaneous truck mileage reporting as needed.
• Handle Operations Manager and General Manager's expense reports upon request

Physical Demands and Work Environment: The primary work environment for this position is an office. The physical demands for this position include light lifting (10 to 20 lbs.) pushing, reaching, seeing (with a focus on reading, acuity, and depth perception), and talking. Nights spent away from home traveling are less than 10%.

Who we are: Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 360,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day. We provide ad space through: Billboards Interstate logos Handpainted murals Transportation and airports The largest network of digital billboards in the United States We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally. We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact.

Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic. Please note: Lamar Advertising does not sponsor or take over sponsorship of a work visa. Only candidates with U.S. work authorization not requiring sponsorship will be considered for employment.