Fiscal Specialist

Fiscal Specialist

The Fiscal Specialist will complete financial transactions and a basic level of financial reporting regarding administrative and academic activities of the Continuing and Professional Education (CPE) unit.

Responsibilities:

Financial/Accounting Duties:

• Reconciles activity from three different systems—Banner, TouchNet, and Destiny—on a daily basis to post revenue;
• Submits invoices to external entities based on their established protocols, including federal and state/local government agencies;
• Processes all forms of revenue payments to CPE—including checks, credit cards, and wire transfers—while adhering to refund procedures and applying knowledge of accounting principles and collection procedures. The types of programs include Non-Credit (NC) courses for individuals and groups, and Credit courses for groups;
• Engages with several offices to accurately organize and maintain the book of revenue for the unit, including Accounts Payable, Business Officers of Schools/Colleges, the Office of the Provost, and the Registrar's Office; and
• Stays up-to-date on all new policies and procedures at the University and external entities.

Fiscal Management:

• Engages with various external clients through written and verbal communication to discuss financial processes or issues. These partners include educational content providers, student sponsors, vendors, and organizations sponsoring group employee education, such as Sallie Mae, the Center for Legal Studies, local county governments, and newly onboarded partners.

Financial Reporting:

• Completes financial reports using templates in a Profit & Loss (P&L) format, including revenue and expenditures.

Fiscal:

• Completes all fiscal-related transactions including purchase requisitions, payment requests, and Journal Voucher's to reclassify and correct entries;
• Assists with Mason Finance Gateway transactions;
• Oversees accounts payable and receivable aging reports; Determines appropriate accounting of deferred revenue and accrued expenses; and
• Processes payments and adjunct faculty hiring transactions (ePAFs) using university systems.

Projects:

• Participates in special projects and initiatives as assigned.

Required Qualifications:

• Financial processes/administrative support;
• MS Excel experience;
• Work independently with strong organizational and time management skills; and
• Ability to expertly organize, prioritize, and manage multiple tasks with a high degree of accuracy.

Instructions to Applicants: For full consideration, applicants must apply for the Fiscal Specialist at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.