Onboarding Specialist - Temp

Create Great Beginnings. Welcome Talent. Build Connections. Make a Difference at MorseLife. About MorseLife For more than 40 years, MorseLife Health System has been setting the standard for exceptional senior care in South Florida. As a nonprofit healthcare system, we are dedicated to enriching the lives of older adults through compassionate care, clinical excellence, innovation, and service. We are proud to be recognized as a: Great Place To Work® Certified employer 5-Star Teaching Nursing Home Recipient of the Gold Seal Award from the Governor’s Panel on Excellence in Long-Term Care At MorseLife, learning never stops. As a respected teaching organization, we proudly partner with leading colleges, universities, and healthcare training institutions to educate and mentor the next generation of healthcare professionals. Through our robust clinical rotation program, students gain valuable hands‑on experience while working alongside experienced clinicians and interdisciplinary teams dedicated to excellence. Our academic partners include: Academy for Nursing and Health Occupations Barry University Florida Atlantic University (FAU) Florida International University (FIU) Keiser University Lynn University Nova Southwestern University (NSU) Palm Beach State College (PBSC) South Florida Healthcare Institute South University University of Miami (UM) Whether you’re beginning your career or bringing years of experience, you’ll find opportunities to learn, grow, and make a meaningful impact every day. MorseLife by the Numbers 40+ years of serving South Florida seniors and their families 1,700+ dedicated team members united by a shared mission 5-Star Teaching Nursing Home recognized for excellence in care Great Place To Work® Certified workplace Gold Seal Award recipient from the Governor’s Panel on Excellence in Long-Term Care 11 academic partnerships helping educate tomorrow’s healthcare professionals Comprehensive continuum of care, including Independent Living, Assisted Living, Memory Care, Skilled Nursing, Short‑Term Rehabilitation, Hospice, Home Health, PACE, and Community‑Based Services Mission‑driven nonprofit organization committed to excellence, compassion, and innovation Position Summary The Onboarding Specialist is responsible for managing and coordinating all aspects of the new hire onboarding process while delivering a high level of customer service. This role ensures that new hires, transfers, and promotions meet all compliance requirements before their start date and that onboarding activities are completed accurately, efficiently, and in alignment with organizational policies. The Onboarding Specialist serves as the primary point of contact for onboarding status updates, providing timely communication, support, and guidance to all stakeholders throughout the process. How You’ll Make an Impact Manages the onboarding process to prepare and clear new hires for their start date, including compliance processing, technology access requests, status tracking, and communication with recruiters and hiring managers. Maintains and updates the onboarding tracking spreadsheets to ensure accuracy and timely processing of all hires. Provides weekly status updates on all new hires and serves as the primary contact for inquiries related to onboarding. Ensures 100% compliance for every new hire, transfer, and promotion; identifies and resolves compliance issues and recommends best‑practice solutions. Reviews and makes clearance decisions for new hires, ensuring timely communication of any onboarding risks or challenges. Stays current with compliance requirements across all business entities and communicates updates to the team as needed. Conduct file audits to confirm onboarding documentation is complete, accurate, and compliant. Schedules candidates for required onboarding appointments, collects paperwork and licenses, initiates background checks, and ensures completion of required medical documentation and certifications. Coordinate candidate processing appointments and orientation attendance within the designated period. Assists with the facilitation and coordination of General Orientation sessions to ensure organizational readiness. Prepares orientation compliance documents and completion certificates for employees upon successful completion of General Orientation. Assists in planning and facilitating Human Resources, recruitment, and hiring events as needed. Processes, reconciles, and coordinates payment of onboarding‑related screening invoices. Supports survey preparation across all business lines as a key compliance team member. Provides administrative support, including managing employee requests and office traffic. Performs all other duties as assigned. What You’ll Bring To perform this job successfully, an individual must be able to perform each primary function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Bachelor's degree in Human Resources or a related field; or 6-12 months of related experience/training; or an equivalent combination of education and experience. Demonstrates proficiency in Microsoft Office Suite (Word, Excel, Outlook). Possesses effective communication and collaboration skills and has a strong customer service orientation. Shows keen attention to detail and excellent organizational skills to manage multiple tasks simultaneously. Certificates, Licenses, Registrations None required. Benefits & Perks To perform this job successfully, an individual must be able to perform each primary function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Eligible team members enjoy access to: Medical, Dental, and Vision Insurance Health Savings Account (HSA) Flexible Spending Account (FSA) Company‑Paid Life Insurance Voluntary Life and Supplemental Insurance Short‑Term and Long‑Term Disability Insurance 403(b) Retirement Savings Plan Paid Time Off (PTO) and Paid Holidays Employee Assistance Program (EAP) Tuition Reimbursement and Professional Development Opportunities Employee Referral Bonus Program Employee Recognition and Appreciation Programs Exclusive Employee Discounts through Tickets At Work Free Parking On‑site Dining and Employee Cafeteria Career Growth and Internal Advancement Opportunities Our Talent Acquisition team is committed to making your hiring experience as seamless and welcoming as possible, from your application through your first day as a member of the MorseLife family. Why You’ll Love Working Here At MorseLife, you’re more than an employee. You’re part of a team united by a shared mission to enrich the lives of older adults while supporting one another every step of the way. Here’s what makes MorseLife a great place to build your career: Work for a Great Place To Work® Certified employer where employees are valued, respected, and supported. Join a 5-Star Teaching Nursing Home that is shaping the future of healthcare through partnerships with leading colleges and universities. Build your career with an organization that has proudly served South Florida for more than 40 years. Work alongside experienced clinicians, interdisciplinary teams, and healthcare students committed to excellence. Take advantage of ongoing professional development, continuing education, tuition reimbursement, and opportunities for internal advancement. Experience a culture built on our core values of Leadership, Teamwork, Customer Focus, Quality, Impact, and Passion. Make a meaningful difference in the lives of residents, patients, families, and fellow team members every single day. Our Commitment to Excellence At MorseLife, excellence is more than a goal—it’s our standard. Every member of our team contributes to creating a culture of compassion, accountability, innovation, and service. We believe that exceptional employee experiences lead to exceptional resident experiences, and we are committed to investing in our people, celebrating their successes, and supporting their professional growth every step of the way. Ready to Make a Difference? Every interaction has the power to brighten someone’s day, restore dignity, and improve quality of life. If you’re looking for more than just a job and want to build a rewarding career with an organization that invests in its people and its mission, MorseLife Health System is the place for you. Join a team where you’ll be valued, supported, and empowered to grow while helping us continue a legacy of excellence that spans more than four decades. Employment Requirements At MorseLife, the safety and well‑being of our residents, patients, employees, and visitors are our top priorities. As part of our pre‑employment process, all offers of employment are contingent upon successfully completing: A 10-panel pre‑employment drug screening. A Level 2 background screening in accordance with the requirements of the Florida Agency for Health Care Administration (AHCA). A post‑offer physical examination. A QuantiFERON‑TB Gold blood test (or other approved tuberculosis screening, as applicable. Employment eligibility verification (Form I-9) and any additional pre‑employment requirements applicable to the position. We appreciate your partnership in helping us maintain a safe, healthy, and compliant workplace for those we serve. MorseLife Health System is proud to be an Equal Opportunity Employer. We maintain a Drug‑Free Workplace and are committed to fostering a diverse, inclusive, and respectful environment where every team member can thrive. #J-18808-Ljbffr MorseLife Health System, Inc.