Fleet Operations Specialist

The Fleet Operations Specialist supports the day-to-day administration, compliance, and operational needs of a company fleet. This role is responsible for maintaining regulatory compliance, managing fleet records, supporting driver safety initiatives, coordinating vehicle maintenance, and ensuring fleet assets remain operational and compliant. Key Responsibilities: Fleet Compliance & Safety Maintain driver qualification files, licenses, medical certifications, and related compliance documentation. Monitor compliance with DOT, FMCSA, and state regulations. Coordinate DOT drug and alcohol testing programs and maintain related records. Monitor Hours of Service (HOS) compliance and provide guidance to drivers as needed. Review fleet telematics and electronic logging data for compliance and operational efficiency. Conduct driver audits and maintain accurate compliance records. Assist with driver safety training and ongoing compliance education. Support accident investigations and coordinate with insurance providers and repair vendors. Fleet Operations Manage fleet data and ensure accurate recordkeeping across fleet management systems. Coordinate vehicle registrations, permits, and related documentation. Prepare vehicles and equipment for onboarding, reassignment, and deployment. Conduct inspections of vehicles and trailers to ensure readiness and compliance. Schedule and coordinate vehicle maintenance and repairs. Track fleet assets, fuel cards, toll accounts, and other fleet-related resources. Maintain availability and readiness of spare vehicles. Administrative Support Assist with fleet-related onboarding activities for new employees. Generate reports and maintain accurate fleet records. Support special projects and process improvement initiatives within the fleet department. Serve as a liaison between drivers, vendors, internal departments, and management. Customer Service & Communication Provide timely and professional support to drivers, vendors, and internal stakeholders. Respond to inquiries regarding fleet policies, procedures, and vehicle-related issues. Build and maintain positive working relationships with employees and external partners. Communicate effectively regarding compliance requirements, safety initiatives, and operational updates. Qualifications: Education & Experience Experience in fleet operations, transportation, logistics, safety, or a related field preferred. Working knowledge of DOT and FMCSA regulations, Hours of Service requirements, driver qualification files, and transportation compliance. Strong organizational skills with exceptional attention to detail. Ability to prioritize work, manage multiple tasks, and meet deadlines in a fast-paced environment. Strong problem-solving and analytical skills. Technical Skills Proficiency with Microsoft Office, particularly Excel and Outlook. Experience with fleet management, telematics, GPS tracking, or transportation software preferred. Ability to work with compliance, reporting, and recordkeeping systems. #J-18808-Ljbffr