Administrative Assistant

Administrative Assistant IIExponent is the only premium engineering and scientific consulting firm with the depth and breadth of expertise to solve our clients' most profoundly unique, unprecedented, and urgent challenges. We are committed to engaging multidisciplinary teams of science, engineering, and regulatory experts to empower our clients with solutions that create a safer, healthier, more sustainable world. For over five decades, we've connected the lessons of past failures with tomorrow's solutions to advise clients as they innovate technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability.Join our team of experts with degrees from top programs at over 500 universities and extensive experience spanning a variety of industries. At Exponent, you'll contribute to the diverse pool of ideas, talents, backgrounds, and experiences that drives our collaborative teamwork and breakthrough insights. Plus, we help you grow your career through mentoring, sponsorship, and a culture of learning. Thanks for your interest in joining our team!We are currently seeking an Administrative Assistant II to join our team in our Natick, MA office. In this role, you will be part of a collaborative administrative team providing day-to-day support to consultants and corporate staff. This is a full-time, in-office position.The ideal candidate is a reliable team player with a positive, can-do attitude and strong work ethic. This individual is highly organized, detail-oriented, and eager to learn, with the ability to manage multiple priorities in a fast-paced environment.Qualified candidates who are selected to participate in our screening process for this role will be asked to take an editorial assessment via Microsoft Word prior to a potential formal interview.You Will Be Responsible ForConsultant / Project SupportInitiate and manage project setup in internal systems, including running conflict checksPrepare retention letters and statements of workEdit documents and reports for formatting, grammar, spelling, and overall clarityOrganize project materials, maintaining accurate logsSupport purchasing requests and accounts receivable follow-upCoordinate and manage calendars, meetings, and travel logisticsPrepare expense reportsRespond to and anticipate consultant needs with timely administrative support; support ad-hoc requestsServe as a point-of-contact, communicating professionally with clients on behalf of consultants, ensuring clear, timely, and accurate correspondenceEnsure and maintain compliance with company policies across all project setup and documentationLeverage AI-enabled tools and identify opportunities to improve administrative efficiency, document quality, and workflow effectiveness, collaborating with manager to implement practical solutions while maintaining accuracy, confidentiality, and adherence to company standardsEvaluate and validate AI-generated outputs using sound judgment and domain knowledge, ensuring work products are accurate, reliable, and appropriate for business useGeneral Office SupportProvide rotating front desk coverage during breaksMaintain and organize common areas, including supply room, conference rooms, and pantriesAssist with incoming and outgoing shipments and deliveriesSupport onsite meetings, including room setup, technology coordination, and cateringContribute to and support a positive office culture through assisting with events and employee activitiesYou Will Have The Following Skills And QualificationsBachelor's degree preferred3+ years of administrative experience supporting teams and senior-level staffProfessional services or law firm experience a plusStrong attention to detail with the ability to manage multiple prioritiesProactive and adaptable, with the ability to anticipate needs in a fast-paced environmentExcellent written and verbal communication skills, including editing and proofreadingAdvanced proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint, Teams)Eager to learn and quickly adopt new systems and processesAble to prioritize, meet tight deadlines, and collaborate effectively across teamsDemonstrates discretion, sound judgment, and professionalism when handling sensitive informationExperience with AI-enabled tools to enhance productivity, improve work quality, and support business operationsUnderstands the capabilities, limitations, and risks of AI tools and applies critical thinking to verify outputs and determine appropriate use casesAbility to lift, push, pull up to 20 lbs.Life @ ExponentTo learn more about life at Exponent and our impact, please visit the following links: inspiring, developing, and rewarding exceptional people with diverse backgrounds and expertise are central to our corporate culture. Our diverse team allows us to provide better value to our clients and enjoy an enriched work environment.Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits as well as compensation and recognition programs empowers our staff to do work that makes a difference.Work EnvironmentAt Exponent, we have found that in-person interactions deepen employee engagement and are crucial for development, for realizing the full potential of our talented and diverse teams, and for building a more inclusive workplace where all have a sense of belonging. In our offices, you can expect a supportive culture and a collaborative, dynamic, multi-disciplinary work environment.Salary RangeUSD $55,000.00 - USD $80,000.00 /Yr.Benefits You Will EnjoyAccess benefits information on our View email address on click.appcast.io page: is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.If you need assistance or accommodation due to a disability, you may email us at View email address on click.appcast.io LocationsUS-MA-Natick