Purchasing Supervisor

Position Information Position Overview The Finance Department of New Hanover County is currently seeking an experienced Purchasing Supervisor . This role oversees purchasing operations, property disposal activities, and the County’s Minority/Women‑Owned Business Program. Essential Duties Supervises staff, prioritizes and assigns work; conducts performance evaluations; ensures staff is trained; and makes hiring, termination, and disciplinary recommendations. Oversees the timely processing of invoices, ensuring vendors are paid and taxes are applied correctly and that sales tax reimbursement is filed at year‑end. Determines if vendors are required to receive 1099s by the IRS and ensures they are properly set up. Completes credit applications, determines which vendors to use, negotiates terms and conditions, establishes lines of credit, resolves issues, and maintains and balances County accounts. Provides conflict resolution for department heads and project managers concerning contract non‑compliance issues and disputes. Oversees the County formal bid process including writing specifications, advertising and opening bids, preparing contracts, preparing the agenda for award of contracts, setting up and attending pre‑bid meetings, obtaining Board approval, ensuring contract compliance, and resolving conflicts and non‑compliance issues. Oversees the disposal of confiscated, surplus, and abandoned property, including managing the annual County auction. Develops, recommends, and implements approved County policies and procedures concerning purchasing, construction, and contracted services. Analyzes and renders decisions regarding outstanding purchase orders at the end of the fiscal year. Oversees the County’s Minority/Women‑Owned Business Program, including setting program goals, administering the bidding process, recommending contract awards, participating in project meetings, ensuring contract compliance, monitoring projects, mediating concerns and complaints, and recommending and updating policies. Prepares journal entries to record the distribution of revenue and/or correct improper posting of expenditures. Processes requisitions and prepares and/or approves purchase orders to encumber funds to cover outstanding obligations of the County. Compiles and analyzes financial information and prepares reports for the annual audit. Responds to inquiries from internal and external customers regarding purchasing procedures, how to do business with the County, outstanding invoices, and other situations, providing information, direction, or referral to address inquiries. Trains and advises County departments regarding County purchasing and contract compliance procedures. Performs work with regular and predictable attendance consistently meeting scheduling needs as required by the county. Performs work during emergency/disaster situations. Performs other duties of a similar nature or level. Knowledge, Skills, and Abilities Knowledge of state and county statutes governing purchasing and disposal activities; North Carolina General Statutes; accounting and financial principles; Governmental Accounting Standards Board (GASB) federal and state single audit requirements; banking services and systems; governmental purchasing procedures; cost analysis; and supervisory principles. Skilled in using computers and applicable software; analyzing contracts; preparing various financial reports; administering and evaluating bond projects; applying and interpreting accounting and financial principles; analyzing and interpreting financial data; managing and supervising various projects; supervising and evaluating employees; and possessing strong communication and interpersonal skills. Qualifications Minimum Qualifications: Bachelor’s Degree in Accounting, Business Administration, Public Administration, or a related field, and five (5) years of progressively responsible government procurement, contract management, and related experience that includes one (1) year of supervising staff; or an equivalent combination of training and experience sufficient to perform the essential duties. Licensing/Certification: Certified Local Government Purchasing Officer, Certified Public Purchasing Officer, or equivalent. Must obtain certification from the NC Institute of Government (IOG) as a Local Government Purchasing Manager within two (2) years of employment. Salary The hiring range is $65,232 – $88,063 annually plus a competitive benefits package. Salary will be determined based on qualifications, budget, and market considerations. Benefits Employer‑paid 401(k) deferred compensation contributions (5% for sworn law enforcement and 2.5% for all other eligible positions) Retirement plan through the NC Retirement System Paid sick and personal leave + 13 paid holidays per year Paid parental leave Paid community services leave Education leave to obtain a degree within your line of work Medical, dental, vision insurance and many other insurance options Employee assistance program 100% employer paid long‑term disability On‑site, employer‑paid health and wellness center including a nurse practitioner and physical therapist Professional development trainings & leadership initiatives Opportunities to make a difference in your community Hours and Employment Type 8:00 AM – 5:00 PM, Monday – Friday. Must be available for emergency work assignments during emergency situations. Full‑time, non‑exempt. EEO & Legal Requirements New Hanover County is an Equal Opportunity Employer. In compliance with G.S. 153A‑94.2(b), if this position requires an applicant to work with children in any capacity, the county must obtain a criminal history record check conducted by the SBI for all offers of employment made after October 1, 2025, performed in accordance with G.S. 143B‑1209.26. #J-18808-Ljbffr