Administrative Office Assistant

Job Description

Job Description

Job Title: Administrative Office Assistant, Bookkeeper
Schedule: Monday – Friday | 8:00 AM – 4:30 PM | Full-Time

Job Summary

We are seeking a dependable and detail-oriented Administrative Office Assistant to support daily office operations. This role requires strong organizational skills, professionalism, and the ability to manage multiple tasks in a fast-paced environment. The ideal candidate will be comfortable working independently, communicating with customers, and assisting with administrative and clerical responsibilities.

Key Responsibilities

• Answer incoming phone calls and take detailed messages
• Respond to customer emails in a professional and timely manner
• Provide customer service support and assist with customer inquiries
• Prepare and send customer quotes
• Enter customer orders accurately into the QuickBooks Desktop system
• File and organize paperwork and office documents
• Assist with general administrative tasks as needed
• Run occasional office-related errands when required

Qualifications & Requirements

• Strong attention to detail and organizational skills
• Proficiency in QuickBooks Desktop is a must.
• Working knowledge of Microsoft Word, Excel, and Outlook
• Professional phone etiquette and communication skills
• Ability to work independently and manage responsibilities without constant supervision
• Ability to follow directions and instructions from a supervisor
• Comfortable working in a fast-paced environment
• Must have reliable transportation and a valid driver’s license

Preferred Traits

• Strong time management and multitasking abilities
• Positive attitude and professional demeanor
• Dependable and punctual