Executive Assistant to the President and CEO roles

Job Description

Job Description

This role is a hybrid role and all candidates must be located in the Greater Minneapolis/St. Paul area.

This role is not eligible for visa sponsorship.

About Aroris

The healthcare system is broken" — we've all heard this a million times. Here's the critical piece that is broken (that you maybe didn't know): insurance companies have leverage, and they use it, systematically squeezing providers to the point where staying afloat becomes the focus over patient care. That's the gap Aroris exists to close. We put the power back where it belongs, in the hands of the people actually delivering care. 



 
We do that through Aroris360, our platform that combines deep payer expertise, AI-driven analytics, and live claims monitoring to find underpayments, negotiate better contracts, and hold payers accountable, continuously. We serve private healthcare practices across the country. We find the money, we help get it, and we ensure it continues to come in.



 
We're growing fast and building with intention. That means the culture here isn't accidental, it's a deliberate decision we make every day through four core values: 



 
Joyful. We bring genuine energy and care to our work. Not forced enthusiasm, real investment in each other and in the mission. 



 
Team Player. Collaboration over ego, always. The win belongs to everyone, or it doesn't count. 



 
Driven. We set high expectations for ourselves and pursue them with urgency. Good enough isn't in our vocabulary. 



 
Relentless. We don't stop until the work is done and done well. Full stop. 



 
Our core values aren't hanging up on the wall. They show up in how we hire, how we give feedback, how we recognize each other, and how we make decisions under pressure. We celebrate people who exemplify them. If you're looking for a company that means what it says about culture, this is the one. 

Role overview

The Executive Assistant is a trusted right hand to both the President, and CEO and is a key contributor to the smooth operation of Aroris Health’s EOS-based leadership rhythm. This role blends traditional executive support: calendar, travel, correspondence, and gatekeeping with hands-on ownership of the administrative infrastructure that keeps our Level 10 Meetings, Rocks, and Scorecard running on time and on track. The ideal candidate is discreet, anticipatory, highly organized, and energized by structure and process. 

What you'll do

Executive Support  

• Manage a complex, frequently shifting calendar for the President & CEO, proactively resolving conflicts and prioritizing time against quarterly Rocks and strategic priorities. 

• Coordinate all travel arrangements, itineraries, and expense reporting. 

• Draft, proofread, and manage correspondence, presentations, and internal communications on behalf of the President and CEO. 

• Serve as the point of contact on behalf of the President and CEO for scheduling, materials, and follow-up, exercising sound judgment and discretion at all times. 

• Direct requests from other Leadership Team members or their teams to the President for prioritization, rather than accepting them directly. 

• Manage highly confidential information (financial, personnel, strategic) with absolute discretion. 

EOS Meeting Rhythm & Accountability  

• Own the logistics of the weekly Level 10 Meeting®. Prepare and distribute the agenda, track timing, and format the Scorecard and Rock Review sections in advance. 

• Maintain and circulate the weekly Scorecard, quarterly Rocks list, and the Issues List, following up with owners so items don’t stall between meetings. 

• Track and follow up on To-Do items generated out of the IDS (Identify, Discuss, Solve) process at Level 10 Meetings, ensuring completion before the next session. 

• Maintain the master calendar of EOS milestones: weekly L10 Meetings, quarterly Pulsing meetings, and the annual and quarterly planning sessions, coordinating logistics, materials, and facilitator/venue needs for each. 

• Keep the Accountability Chart and related organizational documentation current as roles and seats evolve. 

• Support the CEO and Integrator (President) in maintaining the Vision/Traction Organizer™ (V/TO™), including formatting, version control, and distribution to the Leadership Team. 

 

Project Support  

• Lead or support special projects assigned as Rocks, tracking milestones and reporting status back to the President. 

• Prepare materials and coordinate logistics for Board meetings and other governance sessions. 

Out of Scope  

To keep the role focused, the following are outside this position's remit:  

• General office management and facilities 

• Reception 

• IT and equipment procurement 

• Event planning beyond executive and Board sessions

• Administrative support to other executives or their direct reports, except when directed by the President 

About you

Qualifications  

• 3+ years of experience as an Executive Assistant supporting a C-suite executive, ideally a President, CEO, or Founder. 

• Direct experience working inside an EOS® (Entrepreneurial Operating System) company strongly preferred; familiarity with Traction terminology (Rocks, Scorecard, L10, IDS, V/TO™, Accountability Chart) is a significant plus. 

• Exceptional organizational skills and follow-through; comfortable owning a recurring meeting cadence end-to-end. 

• Excellent written and verbal communication skills, with strong judgment about what is and isn’t shareable. 

• Proficiency with standard productivity and scheduling tools (e.g., Microsoft Office/Google Workspace, calendar and travel platforms); experience with an EOS tracking tool (e.g., Ninety.io, Bloom Growth, or similar) a plus. 

• A demonstrated ability to handle confidential and sensitive information with discretion. 

Why you should join us 

• We are entrepreneurial, driven, and team-oriented. 

• You will fit right in if you are as joyful, relentless, and genuinely as fired up about the work as we are! 

• We regularly schedule team outings (off-site) to celebrate quarterly wins. 

• Medical, dental, vision benefits

• 401(k) with company match

• Short-term and long-term incentives

• Paid parental leave 

• Work from a swanky office in the North Loop of downtown Minneapolis

• Unlimited PTO 

Final note before you apply 

At Aroris, we look for individuals who embody our core values because we believe these qualities are vital in achieving our collective goals and fostering a thriving work environment. We feel this is equally, if not more important than if you check all the boxes. We'd love to hear from you even if you feel unsure about whether you meet every single requirement.