Office Manager

Job Description

Job Description

We are looking for an organized Office Manager to support daily administrative operations for a busy team in Ohio. This contract-to-permanent position is ideal for someone who can keep office activities running smoothly while managing scheduling, client billing, and front-office coordination. The right candidate will bring strong attention to detail, confidence working with spreadsheets, and the ability to handle a mix of administrative and financial support tasks in a structured environment.

Responsibilities:
• Oversee day-to-day office administration to ensure an efficient and well-organized workplace.
• Coordinate calendars, schedule meetings, and manage appointments for internal stakeholders.
• Prepare and process client billing for industrial-related accounts with a high degree of accuracy.
• Support payroll activities for union employees while maintaining organized records and timely submission of information.
• Use Excel functions such as pivot tables and VLOOKUPs to track data, build reports, and support office operations.
• Welcome visitors, answer incoming calls, and provide courteous front-desk support.
• Maintain office inventory by ordering, tracking, and replenishing supplies as needed.
• Assist with accounts payable tasks, including invoice review and administrative payment support.• Previous experience in an office management, administrative, or office coordinator role.
• Strong administrative skills with the ability to manage multiple priorities effectively.
• Experience handling calendar coordination and general office scheduling.
• Background in client billing, invoicing, or related financial administrative work.
• Proficiency in Microsoft Excel, including pivot tables and VLOOKUP functions.
• Familiarity with accounts payable processes and general office financial support.
• Ability to perform receptionist and front-office duties with professionalism and strong communication skills.