Victim Services Coordinator/Admin Assistant

Job Description

Job Description

***This part-time position does NOT qualify for employee benefits***

It is anticipated that approximately 75% of the Victim Services Coordinator's time will be spent administering the SCI Victim Services program and approximately 25% assisting with Administrative Assistant duties and front desk coverage. 

This is a Part-Time  in-office position working Tues - Friday up to 29 hours per week (Flexibility in hours Tues-Thurs with Friday being a full 8 hour day with Admin coverage).

The Victim Services Coordinator (VSC) administers the department’s victim advocacy program and provides direct crisis intervention to crime victims. Working alongside command staff, patrol officers, and detectives, the coordinator ensures seamless service delivery, manages program compliance, and ensures victims understand their constitutional rights from the initial police response through the early stages of the justice system.

The Administrative Assistant provides administrative and clerical support to ensure the efficient daily operation of the Police Department. Maintains accurate records, prepares correspondence and reports, assists the public, and coordinates office activities. Handles sensitive and confidential information with discretion while supporting department personnel and delivering professional, courteous service to the community.

This individual will work under the direct supervision of the SCI Executive Assistant.

Victim Services Coordinator 

Qualifications

• Must be at least 18 years old and legally authorized to work in the United States.
• Valid Utah Driver License required.
• Bachelor’s degree in Psychology, Social Work, Behavioral Science, Sociology, Criminal Justice, or a related field preferred; equivalent combination of education and experience considered.
• Two years of experience in victim advocacy, crisis intervention, social services, behavioral health, or a related field preferred.
• Must pass a fingerprint-based criminal background investigation and drug screening.
• Must complete a 40-hour Victim Advocate Training program within six (6) months of hire.

Knowledge, Skills & Abilities

• Knowledge of victim rights, the criminal justice system, crisis response, and community resources.
• Strong interpersonal, communication, and active listening skills.
• Ability to provide trauma-informed support to victims and families in crisis.
• Ability to maintain confidentiality and comply with legal and ethical standards.
• Strong organizational, case management, and time management skills.
• Ability to build effective working relationships with law enforcement, courts, service providers, and community partners.
• Experience with grant administration, reporting, or data tracking preferred.
• Proficiency with Microsoft Office and standard office technology.
• Ability to work independently, exercise sound judgment, and remain calm in stressful situations.

Essential Duties

• Greet visitors and assist the public with general inquiries.
• Answer and route non-emergency phone calls.
• Prepare correspondence, reports, spreadsheets, and other documents.
• Maintain and process confidential police records, reports, citations, and files.
• Perform data entry and maintain electronic and paper filing systems.
• Schedule, organize, and maintain departmental records and training files.
• Attend meetings and prepare meeting notes as assigned.
• Conduct basic research and compile information for reports.
• Operate standard office equipment and software.
• Perform other related duties as assigned.

Qualifications

• Valid Utah Driver License.
• Two (2) years of administrative, secretarial, or executive assistant experience preferred.
• Ability to successfully pass a comprehensive law enforcement background investigation, fingerprint-based criminal history check, and drug screening.

• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to handle confidential and sensitive information with discretion.
• Strong attention to detail and accuracy.
• Typing speed of at least 40 words per minute.