Accounts Receivable Clerk

Job DescriptionJob Description

About the Company:

Automation Solutions LP (AUTOSOL) is a Houston-based company with a focus on remote data communications software and hardware products. Our cutting-edge products and designs have provided over 30 years of continuous growth in the field of automation in the oil & gas, water/wastewater, manufacturing and aviation industries. Our main office is located in the Clear Lake area of Houston.

We are currently seeking an experienced Accounts Receivable Clerk to join and assist our accounting team in the Houston office.

Summary: This position requires a self-starter with excellent organizational skills, attention to detail, and the ability to multitask effectively. Responsibilities include accurately generating, inputting, and reviewing all customer invoicing. This includes software licenses, software support renewals, third-party purchasing, billable engineer time, lump-sum projects, and reimbursable expenses (including travel). This role reports directly to the accounting supervisor and CFO.

Responsibilities:

- Update and maintain customer accounts in the companys CRM database (Salesforce) and accounting system (QuickBooks)

- Process sales orders and customer POs

- Process time sheets and calculate billable time

- Purchase, manage, and invoice all billable costs, such as travel expenses, project-related expense reports, and third-party products

- Review, process, and ensure all billable expense reports are accurately completed and compliant with company policy

- Generate and process customer invoices for company products, third-party products, engineering time, lump-sum projects, and support renewals in accordance with company procedures and customer POs and/or contracts

- Monitor and maintain accurate records of customer contact information, sales tax status, support agreements, and invoicing / submission information

- Submit and process customer invoices in accordance with the customers submission requirements or preference in a timely manner

- Track lump-sum projects, job-related travel expenses, and time & materials

- Ensure completeness and accuracy of billing documentation

- Communicate effectively with customers regarding support renewals, billing inquiries, discrepancies, PO processing, tax status, and any other issues or queries as needed.

- Perform weekly A/R calls

- Collaborate with other departments, including sales and engineering, to streamline billing processes and address any discrepancies.

- Receive and process shipments

- Answer phone calls as backup to the receptionist

Qualifications:

- Bachelors Degree required

- 2-3 years experience in accounting or related field

- 1-2 years experience in invoicing and/or accounts receivable

- 1-2 years experience using financial / accounting software (QuickBooks is preferred)

- Proficient in excel

- Familiarity with bookkeeping and basic accounting principles / procedures

- Experience invoicing in software and / or engineering industry is a plus.

- Excellent attention to detail, time management, and organizational skills

- Initiative driven with openness to training and learning

- Problem-solving and solution oriented

- Strong written and oral communication skills

This is a full-time position with a full benefits package. Salary commensurate with experience and qualifications.

Benefits:

- Health, Dental, and Vision Insurance

- Life Insurance

- Profit Sharing (after one year of employment)

- 401K (after one year of employment)

- Paid time off

To be considered for this position you must submit all the following: resume, list of three to four professional references, and salary requirements.

Company DescriptionAUTOSOL is a Houston-based company with a focus on remote data communications software and hardware products. Our cutting edge products and designs have provided for 30 years of continuous growth in the field of Automation in the oil & gas, water/wastewater, manufacturing and aviation industries. We are located in the Clear Lake area of Houston.

Ensure all your application information is up to date and in order before applying for this opportunity.

We provide a structured hands-on agile environment while promoting an independent kind of creativity. We provide highly competitive salaries, comprehensive health plans, matching 401K, and profit sharing, in addition to many other benefits. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.Company DescriptionAUTOSOL is a Houston-based company with a focus on remote data communications software and hardware products. Our cutting edge products and designs have provided for 30 years of continuous growth in the field of Automation in the oil & gas, water/wastewater, manufacturing and aviation industries. We are located in the Clear Lake area of Houston.

We provide a structured hands-on agile environment while promoting an independent kind of creativity. We provide highly competitive salaries, comprehensive health plans, matching 401K, and profit sharing, in addition to many other benefits. xhqgsiq In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.