Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is an individual contributor responsible for accounts payable administration, expense analysis, cost monitoring, financial reporting, and budget support. The position reviews and processes financial transactions, performs account reconciliations, analyzes budget-to-actual results, and provides information that supports sound financial decision-making across the Arkansas Alumni Association. Working collaboratively with departments such as Events, Marketing, Membership, and Programs, the Accounts Payable Specialist helps maintain accurate financial records, strengthens internal controls, and identifies opportunities to improve operating efficiency. The position exercises independent judgment within established accounting policies and procedures and escalates complex or unusual matters for appropriate review. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications

Minimum Qualifications:

• The formal education equivalent of a bachelor's degree in Accounting, Finance, Business Administration, or a related field

Applicable equivalencies may be considered on the above qualifications.

• At least three years of relevant professional experience in accounts payable, general accounting, financial analysis, cost analysis, or a related area
• Experience performing account reconciliations and supporting month-end close activities
• Experience analyzing expenses and budget-to-actual results
• Experience working with generally accepted accounting principles and internal control practices
• Experience and proficiency with Microsoft Excel, including formulas, lookup functions, pivot tables, data filtering, and financial reconciliations
• Experience using accounting, enterprise resource planning, expense-management, or related financial systems

Preferred Qualifications:

• Experience in higher education, a nonprofit organization, a membership association, or a similarly complex environment
• Experience supporting project, program, or event budgets
• Experience with Sage Intacct or comparable accounting software
• Familiarity with sales tax, prepaid expense accounting, accruals, and vendor tax documentation
• Experience developing financial reports or analytical tools for nonfinancial stakeholders

Knowledge, Skills & Abilities:

• Knowledge of analyzing expense data, identifying trends and variances, and developing well-supported conclusions
• Knowledge of invoice processing, payment controls, vendor records, expense reports, and accounts payable reconciliation
• Sound knowledge of journal entries, accruals, prepaid expenses, general ledger accounts, and month-end close procedures
• Knowledge of spreadsheet tools to organize, reconcile, analyze, and present financial information accurately.
• Ability to review transactions and reports carefully and maintain complete, accurate financial records.
• Ability to research discrepancies, identify likely causes, and recommend practical resolutions.
• Ability to explain financial information and procedural requirements clearly to vendors, colleagues, and nonfinancial stakeholders
• Ability to build productive working relationships and work effectively with departments across the Association
• Ability to independently manage recurring deadlines, multiple assignments, and competing priorities
• Ability to work independently within established policies, recognize when escalation is appropriate, and follow assignments through completion
• Ability to handle financial, employee, and vendor information with discretion and demonstrate sound professional ethics

Salary Information: $57,000

Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents: Proof of Veteran Status

Recruitment Contact Information: Crystal Ellis, Strategic Talent Acquisition Specialist, View email address on click.appcast.io

All application materials must be uploaded to the University of Arkansas System Career Site

Special Instructions to Applicants:

Pre-employment Screening Requirements:

Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Benefits Eligible:

Yes

University of Arkansas