Administrative Accountant

Administrative Accountant

The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The New York City Police Department strives to foster a safe and fair city through the strategic deployment of resources, focusing on both crime prevention and addressing quality-of-life concerns while building lasting community relationships. The Expenditure Monitoring Unit is tasked with monitoring Investigative Commands that utilize funds specifically provided for covert operations and confidential investigations for the New York City Police Department. EMU has staff assigned to the various investigative commands who closely monitor all the confidential expenditures to ensure compliance with established rules and regulations that must be adhered to Generally Accepted Accounting Principles. As the Administrative Accountant of the Expenditure Monitoring Unit, the candidate will be assigned to one or more Investigative Commands to examine, reconcile, and interpret expense reports, invoices, communications, and prepare bank reconciliations. The ideal candidate will be expected to provide recommendations and advice to the commands based on established policies, guidelines, and standards in order to promote compliance and accountability. The Administrative Account will ensure reports and expenditures are accurate and conform with appropriate budget amounts and coding. Monthly and quarterly 460 reports are to be provided to the supervisor, and these will be discussed in meetings as necessary. The candidate will be tasked to secure confidential/sensitive financial data by completing and maintaining electronic database backups and computer application. The Administrative Accountant will act as a liaison with the Fiscal Accountability Unit on matters that need to be addressed and resolved. The candidate will be required to work on special projects, in which extensive research will be necessary. In addition, the candidate will be involved in the Fiscal Year accruals and clearing process as well as other tasks that are part of the Fiscal Year closing. The candidate is expected to be a team leader, and in the absence of the deputy director, will assist in some supervisory duties by assigning, reviewing and coordinating the work functions of the subordinate accounting staff.

Minimum Qualifications

1. A baccalaureate degree from an accredited college including or supplemented by 24 credits in accounting, including one course each in advanced accounting, auditing, and cost accounting and four years of satisfactory full-time professional accounting or auditing experience, at least 18 months of which must have been in an administrative, managerial, or executive capacity or supervising a staff performing accounting or auditing work; or 2. A valid New York State Certified Public Accountant license and at least 18 months of satisfactory full-time professional accounting or auditing experience in an administrative, managerial or executive capacity or supervising a staff performing accounting or auditing work.

Preferred Skills

The Administrative Accountant position will have responsibilities related to, but not limited to monitoring confidential expenditures. Knowledge or experience using FMS, Microsoft Excel, Word, and Quickbooks are preferred. Additional preferred skills are the following, but not limited to: - Monitoring of confidential expenditures - Monitoring, reviewing, and analyzing invoices as well as supporting documentation for confidential payments made by investigative commands to vendors, and be responsible to follow up on any issues identified. The ideal candidate will also be responsible for ensuring compliance with department policies, procedures and guidelines by the investigative commands utilizing confidential funds. - Financial Reports - Ability to accurately enter confidential expenses into Quickbooks and Excel, generate time sensitive reports, and prepare monthly bank reconciliations. - Special Projects - Assisting the team in special projects and filling in for the unit Deputy Director in his absence.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.