Building and Facilities Specialist

Job Introduction Frequentis USA Inc. is dedicated to creating a safer world. With over 75 years of experience, Frequentis understands controllers in safety‑critical situations encounter new challenges daily. Our mission is to develop highly reliable, optimized, custom‑tailored, and user‑centric communication and information systems for mission‑critical solutions. As an industry leader in voice and data communication systems, we create a safer world through integration, digitalization, and automation while maintaining world‑class safety standards. We proudly serve many U.S. government agencies, including the FAA, DoD, and NASA. Key Responsibilities Facilities Management Maintain relationship and serve as the first point of contact for property management. Schedule and oversee maintenance and repair of office facilities, equipment (including HVAC, printers, coffee makers, dishwashers, etc), and systems. Work with the Quality Assurance Department to ensure compliance with health, safety, and environmental regulations. Monitor and maintain building systems, including HVAC, electrical, plumbing, and security systems. Facilitate purchasing, relocation, and assembly of office furniture and equipment. Oversee office seating arrangements in collaboration with HR and management. Fleet Management Administer company vehicle fleet, including coordinating allocation by employees and visitors, scheduling maintenance, inspections, repairs, registration, and insurance. Advise executive management on fleet decisions. Track usage, manage service schedules, and ensure cost‑effective fleet operations. Insurance & Compliance Coordinate insurance coverage for facilities and fleet. Maintain accurate records and ensure timely renewals of policies. Ensure facilities comply with local regulations, safety standards, and environmental requirements in coordination with the Health and Safety team. Conduct regular inspections and address hazards or deficiencies promptly in coordination with the Health and Safety team. Emergency Preparedness Develop and maintain emergency response plans. Conduct regular safety drills and training for staff. Ensure availability and functionality of emergency equipment. Physical Security Work closely with IT to coordinate access control systems, including key cards and visitor management. Serve as a back‑up for security systems such as cameras and alarms. Coordinate with security vendors and ensure compliance with security protocols. Conduct regular audits of physical security measures and address vulnerabilities. Vendor & Contract Management Manage vendor and contractor relationships for cleaning, security, HVAC, and other facility‑related services. Review and negotiate contracts and quotes to ensure cost‑effectiveness and compliance. Maintain vendor performance standards and resolve service issues promptly. Project Management Plan, coordinate, and oversee office build‑out projects, large and small. Ensure adherence to design specifications, safety standards, and company requirements. Lead office layout planning, moves, and workspace optimization. Office Equipment & Amenities Oversee maintenance of coffee machines and other office appliances. Ensure common areas are well‑stocked and operational. Inventory and restock office and kitchen supplies. Support preparation of company events. Budget & Reporting Prepare, manage, and maintain the facilities budget for maintenance activities and vendor contracts. Monitor expenses and provide regular reports to management. Other Duties Support sustainability initiatives and energy efficiency projects. Handle ad hoc facilities‑related requests from staff and management. Key Qualifications Associate or Bachelor’s degree in Facility Management, Engineering, or a related field. Minimum 3 years of experience in facility operations or maintenance. Knowledge of building systems, safety regulations, and preventive maintenance programs. Strong organizational and problem‑solving skills. Ability to manage multiple tasks and work independently. Certification in Facility Management (e.g., IFMA CFM or FMP) is preferred. Familiarity with sustainability and energy‑efficiency practices. Benefits Medical, Dental, and Vision Insurance Health Savings Accounts Competitive 401(k) Plan with company match and immediate vesting Employee Life Insurance & AD&D Company‑paid Short‑Term and Long‑Term Disability Insurance Employee Assistance Program Generous holidays, including a full week off from December 25 to January 1 PTO that scales with tenure and sick leave Company‑sponsored team‑building activities to boost morale and productivity Bonus Plan Equal Employment Opportunity Frequentis USA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. #J-18808-Ljbffr Frequentis