Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations in New Bedford, Massachusetts. This is a Contract position suited for someone who is highly organized, comfortable using digital tools, and confident handling a variety of administrative tasks. The role focuses on coordination, communication, and accurate record management to help ensure a smooth hiring and onboarding experience.

Responsibilities:
• Manage a range of daily administrative activities to keep office workflows organized and running efficiently.
• Communicate with references to collect feedback and document responses in a timely manner.
• Coordinate background screening activities, including scheduling, tracking progress, and following up as needed.
• Prepare and send onboarding materials through electronic document platforms, ensuring all required information is delivered accurately.
• Enter, update, and maintain personnel and administrative data with a high level of accuracy.
• Answer inbound calls and provide courteous assistance or route inquiries to the appropriate contact.
• Support front desk and general receptionist functions while maintaining a welcoming presence.• Previous experience in administrative support, office coordination, or a similar business support role.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Confidence using computers, common office software, and web-based administrative tools.
• Experience handling data entry work with close attention to detail and accuracy.
• Ability to communicate professionally by phone, email, and electronic documentation systems.
• Comfortable coordinating time-sensitive processes such as reference checks and onboarding activities.
• Reliable interpersonal skills and a customer-focused approach when assisting callers and internal teams.