Sr. Legal Billing & Collections Specialist

Legal Billing & Collections Specialist Full‑Time | Onsite | Salary | Exempt | $60,000 + Incentives | Benefits Overview Mayersohn Law Group, P.A. is seeking a highly skilled Family Law Legal Billing & Collections Specialist to manage the firm’s full billing cycle and support the financial health of our growing practice. This is a lucrative position for an experienced billing professional with 2+ years of Family Law LEGAL billing, 2+ years of LEGAL collections, and hands‑on experience billing directly from Clio. You will oversee timekeeping accuracy, invoice generation, payment processing, retainer and trust management, accounts receivable, and soft collections. This role requires exceptional attention to detail, strong communication skills, and the ability to work independently in a fast‑paced remote environment. Responsibilities Timekeeping & Pre‑Billing Review the firm’s timekeeping system daily to ensure entries are accurate, complete, and properly coded. Communicate with attorneys and staff to correct or clarify entries before billing deadlines. Generate, review, and revise pre‑bills in accordance with firm policies and attorney feedback. Invoice Preparation & Delivery Prepare and finalize client invoices using legal billing software (Clio, Timeslips, LEAP). Ensure invoices comply with client‑specific billing arrangements, including LEDES formats and e‑billing portal requirements. Deliver invoices promptly and track confirmation of receipt. Payments, Retainers & Trust Accounting Process payments via credit card, ACH, check, and payment portals. Monitor trust and retainer balances; initiate replenishment requests and auto‑replenishment workflows. Maintain compliance with trust accounting rules and firm procedures. Accounts Receivable & Collections Track outstanding balances and follow up with clients professionally and service‑oriented. Conduct soft collections and escalates delinquent accounts as needed. Support monthly financial reporting and assist with reconciliation tasks. Client & Internal Support Respond to client billing inquiries with clarity, professionalism, and discretion. Collaborate with attorneys, paralegals, and leadership to resolve billing discrepancies. Maintain organized billing records and provide the firm with copies of all client‑provided and attorney‑drafted documents. Disputes & Adjustments Work with merchant service providers and credit card companies to resolve disputes or chargebacks. Prepare refund requests and process adjustments with Owner approval. Qualifications 2+ years of Family Law legal billing experience (required). 2+ years of legal collections experience with FDCPA knowledge (required). Experience billing directly from Clio (required). Exceptional attention to detail, accuracy, and follow‑through. Strong grammar, proofreading, and business‑writing skills. Ability to manage multiple deadlines in a fast‑paced environment. Strong communication skills with clients, attorneys, and staff. Understanding of basic accounting principles, trust accounting, and confidentiality standards. Highly organized, efficient, and able to work independently with minimal supervision. Proficient in legal billing software, digital timekeeping systems, Microsoft Office (especially Excel), and accounting tools. Physical Requirements Prolonged periods of sitting and computer work. Ability to lift up to 15 pounds. Compensation And Benefits Competitive salary Medical, dental, vision, and 401(k) benefits Paid time off and paid holidays Professional development, mentorship, and training opportunities Supportive, collaborative, and inclusive firm culture About Mayersohn Law Group, P.A. Mayersohn Law Group, P.A. is a dynamic, NAMWOLF, AV‑rated law firm recognized for excellence across South Florida. Led by founder Leah Mayersohn, a former prosecutor with decades of high‑stakes litigation experience, our firm handles Criminal Law, Family Law, Real Estate, Commercial Litigation, and more. We are known for sharp strategy, fast communication, and a client‑focused approach that gets results. We are expanding our team as we invest in new systems, marketing initiatives, and operational growth. This is an exciting time to join a firm that values initiative, integrity, and continuous improvement. #J-18808-Ljbffr