Accounting & Operations Specialist

The Accounting Specialist plays a crucial role in maintaining accurate financial records and ensuring compliance with accounting principles and regulations. They are responsible for various accounting tasks, including accounts payable and receivable, financial reconciliations, financial analysis, and general ledger maintenance. They work with branches and departments to download data used in ancillary operating systems and perform data analysis to assist in daily, monthly and quarterly reporting. The Accounting Specialist should possess excellent analytical skills, attention to detail, and a strong understanding of accounting principles and practices. ESSENTIAL DUTIES Accounting Operations: Maintain daily cash and liquidity spreadsheets and operations to ensure and enhance Bank’s operational liquidity. Act as primary Wire Concierge enabling effective wire processing, both inbound and outbound while ensuring compliance with the bank’s wire policies and procedures. Statement Processing: Ensure timely and effective statement processing for the bank. Accounts Payable and Receivable: Process vendor invoices, match them with purchase orders, verify accuracy, and prepare payments. Generate and send customer invoices, follow up on outstanding payments, and record collections. Ensure all vendors are paid in a timely manner. Financial Reconciliations: Conduct regular reconciliations of bank statements, credit and debit card transactions, and general ledger accounts to ensure accuracy and identify discrepancies. Investigate and resolve any variances or issues promptly. Data Downloads: Download data as necessary into various loan, deposit and system programs. Data Analysis: Perform initial analysis used in daily, monthly and quarterly reports. Compliance and Documentation: Ensure adherence to accounting principles, regulations, and company policies. Maintain organized and accurate financial records, supporting documentation, and audit trails. Month‑End and Year‑End Closing: Assist in month‑end and year‑end closing procedures, including preparing accruals, reconciling accounts, and generating financial reports. Collaborate with the finance team to ensure timely and accurate financial reporting. Process Improvement: Identify opportunities for process improvements and implement streamlined accounting procedures to enhance efficiency and accuracy. Propose and implement changes to enhance internal controls. Collaboration and Support: Collaborate with cross‑functional teams, such as finance, operations, and procurement, to provide accounting support, answer inquiries, and resolve accounting‑related issues. Assist with special projects and other accounting‐related tasks as required. Maintains a proficient knowledge of all applicable banking rules and regulations. Follows policies and procedures; completes administrative tasks correctly and in a timely manner; supports the bank’s goals and values; benefits the bank through outside activities. SECONDARY DUTIES Assists in special projects and tasks for the department as directed. SUPERVISORY RESPONSIBILITY Currently, there are no supervisory requirements. ENVIRONMENT AND PHYSICAL ACTIVITY The incumbent is in a non‑confined office type setting in which he or she is free to move about at will. The position includes driving a bank or personal owned vehicle approximately 5% of the time which includes exposure to the outside weather elements and moving mechanical parts. It may include some minor annoyances such as noise, odors, drafts, etc. The incumbent in the course of performing this position spends time writing, typing, speaking, listening, lifting (up to 50 pounds), driving, carrying, seeing (such as close, color and peripheral vision, depth perception and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling and reaching. The incumbent for this position may operate any or all of the following: telephone, mobile device, copy and fax machines, adding machine (calculator), scanner and image systems, credit card terminal, workstation and related printers, or other equipment as directed. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. MENTAL DEMANDS The incumbent in this position must be able to accommodate to reading documents or instruments, detailed work, problem solving, reasoning, math, language, presentations, verbal communication, written communication, analytical reasoning, stress, training others, multiple concurrent tasks and constant interruptions. MINIMUM REQUIREMENTS These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines. Bachelor’s degree in accounting, finance, or a related field from a college or university; or 5 years of related experience and/or training; or the equivalent combination of education and experience. Solid understanding of accounting principles, practices and regulations (e.g., GAAP). Intermediate knowledge of related state and federal banking compliance regulations, bank policies and procedures, and the bank’s products and services. Proficiency in using accounting software and financial management systems. Strong analytical and problem‑solving skills, with keen attention to detail. Excellent organizational and time management abilities, with the capacity to prioritize and meet deadlines. Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedures. Advanced skills in computer terminal and personal computer operation; mainframe computer system; word processing, spreadsheet, and specialty software programs. Intermediate typing skills to meet production needs of the position. Intermediate math skills: ability to calculate interest, commissions, proportions, and percentages; balance accounts; add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; locate routine mathematical errors; compute rate, ratio and percent, including the drafting and interpretation of bar graphs. Exceptional verbal, written and interpersonal communication skills with the ability to apply common sense to carry out instructions and instruct others, train personnel, write reports, correspondence, and procedures, speak clearly to customers and employees. Thorough understanding of management procedures; ability to plan department or bank activities (setting objectives, developing strategies, budgeting, and developing policies and procedures); initiative to organize various functions necessary to accomplish department or bank activities. Ability to deal with complex problems involving multiple facets and variables in non‑standardized situations. Ability to work with no supervision while performing duties. Equal Opportunity Employer/Affirmative Action Employer/M/F/D/V All qualified applicants will be considered regardless of race, religion, color, age, sex, marital status, nationality, veteran status, or non‑disqualifying disability. #J-18808-Ljbffr