Administrative Analyst

Administrative Analyst

The City of Turlock is accepting applications for the Administrative Analyst position. Under the general direction of the Department Director, the Administrative Analyst is responsible to provide advanced administrative support by performing research, statistical and other analytical work including assisting in budgets, contracts, purchase order and invoice processing; perform advanced support to departmental operations including staff reports, special reports, confidential and complex duties, The Administrative Analyst may be required to represent the department in public activities, meetings and facilitate positive relationships with other service areas, agencies or organizations.

This position is assigned to the Management Bargaining Unit for labor relations purposes and is considered exempt under FLSA.

General direction is provided from the Department Director. The incumbent in this classification is expected to work with minimal direct supervision or assistance in new or when unusual situations arise.

Only the first 50 applications submitted will be considered. Please note that the job announcement may close without prior notice.

The incumbent is expected to demonstrate technical competence while working as a team member and be capable of exercising independent judgement and initiative in a number of confidential and sensitive assignments. The incumbent will, as part of their assignment, supervise others.

Essential Functions

• Assist in preparation and review of all division(s) operating budgets.
• Review and reconcile the department's monthly expenses accounts.
• Investigate, analyze, develop and prepare special studies or projects as requested.
• Research special issues, problems, and procedures; prepare various written and oral reports for the Department Director regarding special projects, problems and requests.
• Compose, develop and submit reports and recommendations for effective adjustment and implementation including staff reports, resolutions and contract management.
• Supervise technical or clerical staff.
• Models appropriate professional supervisory conduct; maintains appropriate confidentiality of sensitive information; complies with and supports City policies and procedures, labor laws, and MOU provisions.
• Perform related duties as assigned.

Qualifications

Knowledge of:

• Principals and practices of organization, administration and personnel management.
• Principles and practices of budget preparation and administration.
• Statistical methods and methods of graphic presentation.
• Principles and practices of budgeting accounting in a municipal government.
• Modern office procedures, methods and computer equipment and word processing and software applications.
• Principles and procedures of financial record keeping and reporting.
• Technical report writing procedures and grant proposal development.

Ability to:

• Learn the process and structure of the City of Turlock.
• Learn pertinent federal, state and local laws, codes and regulations.
• Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Analyze facts and make sound recommendations.
• Prepare completed staff work for oral and written communications.
• Work with and control sensitive, confidential information.
• Estimate and project revenues and expenditures.
• Plan, initiate and complete work assignments with a minimum of direction.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative-working relationships in a team environment and with those contracted in the course work.
• Utilize word processing, spreadsheet and presentation computer software in an effective and efficient manner.

Additional Information

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Three (3) years of increasingly responsible technical, administrative or analytical experience in a public agency.

Training: Possession of an Associate's degree from an accredited college or university with major course work in Business Administration, Accounting, Public Administration, Economics or a closely related field.

License: Possession of and the ability to maintain an appropriate, valid California Drivers License as a condition of continued employment.

Physical Conditions: Maintain the following physical abilities: see well enough to read instructions, read fine print, view computer screen, operate vehicles and equipment; hear well enough to converse on the telephone, on the radio and in person, assist customers and program supplies and equipment; use of hands and fingers for use of computer keyboard, copy machine, filing, writing, drive equipment and answering telephones; tolerate extreme fluctuation in temperature while performing essential functions and be able to lift equipment as necessary.

An eligibility list will be established from this recruitment that will be valid for six (6) months. All employees serve a twelve (12) month probationary period.

Selection Process: 1. All applicants must complete a standard City of Turlock application for employment form, supplemental questionnaire and submit the following documentation: Proof of education-this can be a copy of transcripts or any degree.

2. You may submit your required certifications using the following options: Attach a scanned copy in the "Add Attachment" option (of the NeoGov online application) or Fax a copy to View phone number on click.appcast.io or Email a copy to View email address on click.appcast.io or Hand deliver copies of your attachments to 156 S. Broadway, Suite 235, Turlock, CA on or before the final filing date.

Applications will be rejected if they are incomplete or required documentation is not attached. 3. Applications will be reviewed for possession of the minimum qualifications. In the event that a large number of applicants possess the minimum qualifications, applicants who appear to be the most qualified based on their breadth and recency of experience will be invited to compete in the testing process.

4. Candidates invited to compete in the testing process may be required to take a written examination, which will be based on a pass/fail basis. If a written examination is conducted and a large number of candidates receive a passing score, the City reserves the right to invite a percentage of the top scoring candidates to compete in the next phase of the testing process, the oral examination.

5. Candidates who are invited to participate in the oral examination and receive a score of 70% or more will be placed on an eligibility list. Ranking on the eligibility list will be based solely on the results from the oral exam.

6. Completion of a practical exercise maybe conducted in order to further evaluate skills relating to essential job functions.

7. Top candidates on the eligibility list will be referred to the department for final appointment consideration. 8. Final appointment will be contingent upon passing the following: reference review, medical examination which includes a drug/alcohol screening, hearing exam and vision exam.

The City of Turlock has adopted a veteran's preference system (effective January 1, 2002). The percentage score achieved through an entrance (non-promotional) examination which ranks applicants on an eligibility list shall be adjusted to provide: (a) one (1) percentage point added to the final test score for each six (6) months of active service during a time of armed conflict, up to a maximum of five (5) points, and (b) five (5) percentage points added to the final test score for veterans who are disabled as a result of active military service during a time of armed conflict, regardless of length of service. To receive preference points, applicants must provide supporting documentation and proof of honorable discharge. In no event shall an applicant receive more than a five (5) point adjustment. This request should be made in section #12 of the employment application form. A copy of your DD214 must be attached for this request to be considered.

The City of Turlock is an Equal Opportunity Employer. We are sincerely interested in receiving applications from qualified minorities, women and the disabled. Qualified applicants receive equal consideration without regard to race, color, religion, sex, sexual orientation, national origin, ancestry, age, marital status, physical or mental disability, medical condition, political affiliation or belief except where indicated by requirements of the job. The City of Turlock will make every effort to accommodate applicants that have disabilities that would not allow them to compete in the announced process. Applicants are asked to indicate their request for accommodation in the application form.

The incumbent will be required to take a medical examination including a drug/alcohol screening and be fingerprinted.

The City of Turlock is committed to quality service to our customers. Our goal is to create a positive, productive and courteous atmosphere for our employees and customers. Employees are evaluated on the quality of customer service they provide.

Benefits:

Holidays: Eleven (11) paid holidays and three (3) floating holidays.

Vacation: Paid vacation that increases with years of service.

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