Administrative Coordinator

Job Description

Job Description

We are looking for an organized Administrative Coordinator to support daily operations and help deliver well-executed community and charity events. This position is ideal for someone who can balance administrative support, schedule management, inbound communication, and event logistics with professionalism and attention to detail. The role requires a proactive individual who can keep priorities on track, coordinate moving parts efficiently, and provide dependable support across office and event-related activities.

Responsibilities:

• Manage calendars, appointments, and scheduling needs to ensure smooth coordination of meetings, activities, and event timelines.

• Respond to inbound calls and routine inquiries in a courteous and efficient manner, directing information to the appropriate contacts when needed.

• Provide day-to-day administrative support by organizing records, preparing correspondence, and maintaining accurate documentation.

• Coordinate logistical details for community, charity, and other organized events, including timelines, materials, and participant communication.

• Work with vendors, venues, and internal stakeholders to confirm arrangements and keep event plans aligned with expectations.

• Monitor event-related tasks from preparation through completion, helping resolve issues quickly to maintain a seamless experience.

• Track administrative and event details carefully to support deadlines, follow-up actions, and overall operational efficiency.

• At least 3 years of experience in administrative coordination, office support, or a related position.
• Demonstrated ability to manage calendars, schedules, and multiple priorities in a fast-paced environment.
• Experience handling inbound calls and communicating professionally with a wide range of contacts.
• Background supporting or coordinating community events, charity events, or similar organized activities.
• Strong organizational skills with close attention to detail and follow-through on assignments.
• Ability to manage event logistics and administrative tasks simultaneously while meeting deadlines.
• Proficiency in general administrative support practices, including documentation, coordination, and communication.