Accounting Specialist

Our Bellevue, WA client, a privately held family office that manages investments, real estate, and affiliated business interests, is seeking an Accounting Specialist to join its team.

GENERAL DESCRIPTION:

The Recruiting Specialist serves as the primary point of contact for vendors, employees, tenants, and visitors at our Family Office Building. This role bridges front-office hospitality and back-office accounting by ensuring a professional, welcoming office environment while supporting the accounting department through accounts payable, bookkeeping, general ledger maintenance, and administrative functions.

RESPONSIBILITIES:

• Process and verify vendor invoices, ensuring all payments are accurately coded and properly authorized
• Manage the full accounts payable cycle and process payments in a timely manner
• Perform daily data entry into the accounting system
• Assist with bank reconciliations and month-end close activities
• Support general ledger maintenance and other accounting projects as needed
• Manage front-desk operations and serve as the primary point of contact for vendors, employees, tenants, and visitors
• Coordinate office supplies, deliveries, and incoming/outgoing mail
• Maintain an organized and welcoming reception area and provide a warm, professional experience for all guests
• Answer and direct calls through a multi-line phone system and respond to inquiries
• Resolve vendor billing discrepancies and coordinate with internal and external partners
• Maintain digital and physical filing systems and ensure financial and administrative records are organized and audit-ready
• Identify opportunities to improve office and accounting processes and support administrative initiatives

QUALIFICATIONS:

• Bachelor's degree in Accounting or a related field preferred
• Minimum of 2 years of clerical or administrative experience, including at least 1 year involving bookkeeping or accounting responsibilities
• Experience with accounts payable and general accounting functions preferred
• Punctual, dependable, and service-oriented
• Sound judgment with the ability to prioritize competing demands and manage time effectively
• Strong attention to detail, organizational, and communication skills
• Ability to multitask and work effectively in a dynamic environment
• Proven ability to work both independently and collaboratively
• Proficiency with Microsoft Office, SharePoint, Teams, and general technology solutions
• Ability to lift up to 20 pounds

BENEFITS:

• Pay: $70,000 - $80,000
• Benefits: Comprehensive medical, dental, and vision insurance, 401(k) with company match, professional development assistance, and paid time off
• Schedule: Full-time, 40 hours per week