CONFERENCE COORDINATOR

Job Description

Job Description

Salary: $45760 - $49920 / year

What makes FLIK click

What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions.

 

We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn’t merely a job but the start of a career where you can flourish.

Job Summary

The Conference Coordinator is responsible for the booking and coordination of all group-related functions, responsible for the maintenance and upkeep of the reservation scheduling system and acts as the primary liaison between the Pfizer client and the Pfizer Conference Solutions Department and conference rooms throughout the Pfizer St Louis/Chesterfield campus.

Key Responsibilities:

• Address client requests for availability of conference rooms via phone, in person, or e-mail.
• Schedule meetings & events accordingly using the existing scheduling system for that particular space while being responsible in regards to room management and utilization guidelines. 
• Assist with catering administrative tasks and set- ups as needed.
• Assess and offer creative suggestions and recommendations for setups and programs; and act as a resource for information about meals, video conferencing and BT/IT related questions.
• Utilize effective and timely communication in order to acquire all needed meeting information from clients including number of attendees, room set up, A/V requirements, meeting title, work orders as well as any special requests.  Vehicles used: phone, interpersonal communication, written and e-mail.
• Utilize effective and timely communication with conference center team regarding room set-up and group needs. 
• Confirm all booked meetings and arrangements with the meeting contact per pre-determined timeframes, communicating any changes to the conference center team.

Preferred Qualifications:

• Three years hotel, convention/conference, or meeting planning experience preferred.  Management/supervisory experience is helpful. Hospitality Experience required.
• Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress
• Teamwork – one team mentality, demonstrate respect, share the workload, and trust your colleagues
• Multi-tasking ability – balance multiple inputs and needs to reach the needed objective
• Flexibility – be enthusiastic, adaptable and resilient
• Attention to detail – seek clear understanding and drive all issues to successful resolution
• Time Management – use your time effectively and productively
• Communication – understand verbal and non-verbal cues, be an active listener.  Show genuine respect and empathy
• Interpersonal skills – demonstrate cultural awareness.  Create memorable experiences.  Demonstrate care for others.
• Problem solving – accurately and objectively define issues.  Take initiative to resolve.

Apply to Flik today!

Flik is a member of Compass Group USA

Click here to Learn More about the Compass Story

Associates at Flik Hospitality are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. 

-usa.com/wp- content/uploads/2023/08/2023_WageTransparency_FlikHospitality.pdf  

Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. 

Certain positions may require Florida Level 2 background screening. Details:

Applications are accepted on an ongoing basis. 

Flik maintains a drug-free workplace.

Req ID: 1542410

Flik Hospitality Group 

JEANNE M LANE 

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