Marketing Executive Assistant

Role Description

The company is seeking a highly organized Remote Assistant to support operations, coordinate with students and clients, handle professional correspondence, conduct research, and manage reporting across all three business areas. Strong English writing and editing skills are required.

• Draft and edit professional emails, articles, reports, and course materials
• Schedule and coordinate firearms instruction classes, venues, and student communications
• Maintain student and client databases, including attendance, certifications, appraisals, and renewals
• Prepare course handouts, presentation slides, marketing collateral, and appraisal reports
• Assist with invoicing, billing, and collections
• Research competing certification models and analyze comparable market data
• Manage curriculum formatting for the Appraisal Academy
• Support marketing campaigns, newsletters, and updates for the website and social media

Qualifications

• 3+ years of experience as a Virtual Assistant, Executive Assistant, or Operations Coordinator
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Proficient with Google Workspace; familiarity with ChatGPT, Slack, Momentum, and Trello is a plus
• Background in education, certification programs, legal administration, or the firearms industry preferred (but not required)
• Comfortable working U.S. business hours (EST or CST)
• Professional, reliable, and discreet with confidential information
• Proactive and independent
• Provide weekly status reports and proactively flag issues