Full-time Administrative Assistant

Job Description

Job Description

We are seeking an organized, professional administrative assistant to work closely with our leadership team.

This is a hybrid role. You will be required to work onsite 2 days a week. Estimated hours are 20-30 per week.

Responsibilities

• Organize and maintain digital and physical filing system
• Email management
• Calendar management for leadership team
• Support with client onboarding and customer support
• Coordinate and plan events, meetings, and conferences for the executive team, clients, and other employees
• Answer, screen, and forward incoming phone calls when needed
• Basic bookkeeping
• Assist with customer/client invoicing, billing, and expenses
• Support with basic operations
• Maintain confidentiality and handle sensitive information with discretion
• Continuously seek ways to improve processes and procedures to increase efficiency and productivity
• Other general administrative tasks

Qualifications

• Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar office support role (1-3 years experience)
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Experience supporting senior leaders
• Strong organizational and time management skills
• Strong verbal and written communication skills
• Degree not required but strongly preferred
• Great problem solving ability
• Ability to offer sound judgement

Benefits

• Flexible schedule
• Hybrid work